Prophecy Guidelines (for reference only)

The information below relates to the old Prophecy system and is not relevant for use with Agresso.

All Category Code Characters that appear in CAPITALS and bold type are essential and must be used. Codes in lowercase are to be used where appropriate. If a suitable code does not exist, users should contact their School Accountant for advice.

Users should follow the guidelines below when using the coding structure.

1. Cost Centre Example
School Subdivision Funding Account + Category Code

kw 10 33 67 5120


2. Category Code Example

  1. Characters in bold are mandatory. E.g. purchase of furniture below £20K, must be coded to 4121
  2. Maintenance or repairs of buildings however, can go to 2110 or 2111, etc., but must be coded to 21__, as it concerns maintenance or repairs to premises.


3. Income Codes

The following code combinations are compulsory:

Cost Centre

Category Code


xxxx 03 xx 726x
xxxx 33 xx 74xx
xxxx 44 xx 76xx
xxxx 66 xx 727x
xxxx 75 xx 831x
xxxx 77 xx 832x
xxxx 88 xx 833x
xxxx r xxx 84xx
xxxx v xxx 84xx



4. Restricted Codes

The following category codes are restricted for Finance use only and users requiring further details should contact their School Accountant

59xx Contribution to Indirect Costs - These codes should not be used on external invoices

79xx Indirect Costs - These codes should not be used on external invoices

9xxx Balance Sheet - Use only where advised by Finance


5. Coding

All codes should be clearly printed on invoices and journals using the relevant forms / slips available from the Expenditure section of Finance. All letters should be in block capitals.


6. Links

Click here for a list of:

Click here for a list of: