Prophecy Guidelines (for reference only)
The information below relates to the old Prophecy system and is not relevant for use with Agresso.
All Category Code Characters that appear in CAPITALS and bold type are essential and must be used. Codes in lowercase are to be used where appropriate. If a suitable code does not exist, users should contact their School Accountant for advice.
Users should follow the guidelines below when using the coding structure.1. Cost Centre Example
2. Category Code Example
- Characters in bold are mandatory. E.g. purchase of furniture below £20K, must be coded to 4121
- Maintenance or repairs of buildings however, can go to 2110 or 2111, etc., but must be coded to 21__, as it concerns maintenance or repairs to premises.
3. Income Codes
The following code combinations are compulsory:
|xxxx 03 xx||726x|
|xxxx 33 xx||74xx|
|xxxx 44 xx||76xx|
|xxxx 66 xx||727x|
|xxxx 75 xx||831x|
|xxxx 77 xx||832x|
|xxxx 88 xx||833x|
|xxxx r xxx||84xx|
|xxxx v xxx||84xx|
4. Restricted Codes
The following category codes are restricted for Finance use only and users requiring further details should contact their School Accountant
59xx Contribution to Indirect Costs - These codes should not be used on external invoices
79xx Indirect Costs - These codes should not be used on external invoices
9xxx Balance Sheet - Use only where advised by Finance
All codes should be clearly printed on invoices and journals using the relevant forms / slips available from the Expenditure section of Finance. All letters should be in block capitals.
Click here for a list of: Cost Centres
Click here for a list of: Category Codes