Outlook 2003

These pages are for staff and Postgraduate Research (PGR - doctorates, etc) who are entitled to use dedicated email clients with the University's Exchange system. Undergraduates and Postgraduate Taught (PGT - Masters, etc) are asked to use the SUSSED web portal or www.outlook.soton.ac.uk

Outlook is the preferred email client of the University for Staff and PGR's. As it is part of the Microsoft 'suite' of products that the University uses it makes most use of the features and functions of the Exchange email infrastructure.

It ships with Office 2003, and is the default email client on all iSolutions-managed University Desktop Environment computers. You can also tap into your University email using Outlook from home.

 

Table of Contents (left-hand navigation menu): Outlook 2003
Downloadable userguides 
Setting up Outlook 2003 

Configuring Outlook for the First Time
new staff/PGR's on iSolutions-managed computers | new staff/PGR's on other computers

Creating/recreating a new Outlook Profile   
if you have already been using Outlook on your computer and need to recreate your profile.

Cached Exchange Mode
what is cached exchange mode? | enabling cached exchange mode | disabling cached exchange mode
The Basics 

Sending, Receiving, Replying to Emails
sending a message | reading a message | replying to sender | forwarding a message

Attachments
opening attachments | attaching a file to a message | inserting text files directly into the page | inserting images directly into the page 

Signatures in Outlook
creating a signature | automatically insert signature | manually insert signature

Check Names and AutoComplete
using the 'check names' facility when sending emails |  the AutoComplete (suggest names) feature
Organising Mail 

Creating new folders
creating a Mailstore folder | creating new folders| deleting folder | adding folders to your favourites

Personal Folders
about personal folders | creating personal folders| further notes| reconnecting to a .pst file| moving a .pst file

Organising mail with rules
about rules | move incoming mail from a colleague into a folder

Vacation messages
Out Of Office assistant 

Recovering deleted items
while you are still logged in |after you have logged out| personal folders |
Working with Others 

Accessing other people's email
someone making you a delegate | someone making their mailbox/calendar available to you |setting up their mailbox in Outlook | sending emails on their behalf

 The Global Address List
the Global Address List | looking for a person |selecting a person | using the 'check names' facility

Contacts & distribution lists
contacts | creating distribution lists |updating distribution lists | dynamic distribution lists

Public Folders
to view a Public Folder |owners setting up permissions |adding a file to the Public Folder | adding emails to the Public Folder | adding folders to your favourites
The calendar 

Making Appointments
creating an appointment | editing the appointment | adding more info | editing using the Appointment Form | recurring appointments

Scheduling Meetings
Planning a meeting | checking attendee availability | cancelling/modifying a meeting | respond to a meeting request

Group Schedules
Creating a Schedule | Using the Schedule 

Booking Resources
Booking Resources

Sharing Calendars
Opening Shared Calendars | Sharing Your Calendar | Allowing Others to Edit Your Calendar
Tasks

Creating Tasks
creating a task

Assigning Tasks
assigning tasks to someone