Outlook 2007

These pages are for staff and Postgraduate Research (PGR - doctorates, etc) who are entitled to use dedicated email clients with the University's Exchange system. Undergraduates and Postgraduate Taught (PGT - Masters, etc) are asked to use the SUSSED web portal or www.outlook.soton.ac.uk

Outlook is the preferred email client of the University for staff and PGR's. As it is part of the Microsoft 'suite' of products that the University uses it makes most use of the features and functions of the Exchange email infrastructure.

It ships with Office 2007, and is expetced to be deployed to all University-managed desktops and public workstations as part of the move to the Vista operating system from 2008. You can also tap into your University email using Outlook from home.

	Table of Contents (left-hand navigation menu): Outlook 2007
Setting up Outlook 2007	Configuring Outlook for the First Time new staff/PGR's on iSolutions-managed computers \| new staff/PGR's on other computers Creating/recreating a new Outlook Profile if you have already been using Outlook on your computer and need to recreate your profile. Cached Exchange Mode what is cached exchange mode? \| enabling cached exchange mode \| disabling cached exchange mode
The Basics	Sending, Receiving, Replying to Emails sending a message \| reading a message \| replying to sender \| forwarding a message Attachments opening attachments \| attaching a file to a message \| inserting text files directly into the page \| inserting images directly into the page Signatures in Outlook creating a signature \| automatically insert signature \| manually insert signature Check Names and AutoComplete using the 'check names' facility when sending emails \| the AutoComplete (suggest names) feature The To Do bar the To-Do bar \| removing the To-Do bar \| reinstating the To-Do bar RSS feeds what are RSS feeds? \| finding RSS feeeds \| add an RSS feed to Outlook 2007 \| removing feeds \| reading RSS feed items \| deleting RSS items
Organising Mail	Creating New Folders creating a Mailstore folder \| creating new folders\| deleting folder \| adding folders to your favourites Personal Folders about personal folders \| creating personal folders\| further notes\| reconnecting to a .pst file\| moving a .pst file Organising mail with Rules about rules \| move incoming mail from a colleague into a folder Vacation Messages Out Of Office assistant Recovering Deleted Items while you are still logged in \|after you have logged out\| personal folders \|
Working with Others	Accessing other people's email someone making you a delegate \| someone making their mailbox/calendar available to you \|setting up their mailbox in Outlook \| sending emails on their behalf the Global Address List the Global Address List \| looking for a person \|selecting a person \| using the 'check names' facility Contacts & Distribution Lists contacts \| creating a new contact \|creating distribution lists \|updating distribution lists \| sending to a distribution list \| dynamic distribution lists Public Folders who is the owner of your public folder? \| to add a public folder \|owners setting up for others to add items \| adding an Outlook item to the folder \| adding a file to the public folder \| adding emails to the public folder \| adding folders/items to your favourites
The Calendar	Making Appointments creating an appointment \| editing the appointment \| adding more info \| editing using the Appointment Form \| recurring appointments Scheduling Meetings Planning a meeting \| checking attendee availability \| cancelling/modifying a meeting \| respond to a meeting request Group Schedules Creating a Schedule \| Using the Schedule Booking Resources Booking Resources Sharing Calendars Opening Shared Calendars \| Sharing Your Calendar \| Allowing Others to Edit Your Calendar
Tasks	Creating Tasks creating a task Assigning Tasks assigning tasks to someone

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Outlook 2007

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