Importing into ePrints Soton: help and guidance

Importing from a variety of sources can make depositing easier and quicker. Guidance for some of the import options is below, this will be expanded in the future. Also be aware of the need to identify Southampton University staff (edit the record, navigate to the details section, click on 'Clear Identity' then 'Lookup Identity' under each author's name).

ArXiV

ArXiV is a subject/discipline based eprint repository mainly used by researchers in astronomy, computing, mathematics and physics.

ArXiV Author

Find an ArXiv record from the correct author, click on their name and copy the name as displayed at the top of the screen (excluding ‘au:’). This option will only import the first 20 results - if exceeding this would be a problem use 'Test without Importing' - you may be directed to use an 'ArXiV API URL' import (and given the required URL).

E.g. Niblo_G

ArXiV ID

Enter a single ArXiv ID. E.g. arXiv:1008.4154 or 1008.4154

Alternatively click "Import more than one item" and enter a series of IDs (with each one on a new line).

E.g.

arXiv:1003.2370
arXiv:1008.4154

ArXiV API URL

A variety of options are possible, but constructing the URL can be difficult. A common application is importing more than 20 records from a single author. The simplest way to do the latter is to attempt a normal 'ArXiV Author' import and click 'Test without Importing' - the error message will give the required ArXiV API URL.

ArXiV XML

This option is intended for use with the ArXiV API and is only recommended for those familiar with the API.

BibTeX

BibTeX is a format used with the typesetting package LaTeX (mostly used in maths, computing and engineering). The easiest way to import is to select "Import more than one item", click 'Browse' and select the file.

It is also possible select Import a single item/more than one item as appropriate and to cut and paste the code into the appropriate box.

DOI via Crossref

Enter a doi (ignoring the http://dx.doi.org/ prefix if present). Alternatively click "Import more than one item" and enter a series of DOIs (with each one on a new line).

Endnote

These need to be in the 'Endnote Export' format - this is produced using the 'Export' option on the Endnote File Menu. If 'Endnote Export' doesn't appear as an option in 'Output Styles' click 'Select Another Style' and find it in the list.

The easiest way to import is to select "Import more than one item", click 'Browse' and select the file.

It is also possible select Import a single item/more than one item as appropriate and to cut and paste the code into the appropriate box.

PubMed

PubMed is the free version of the key medical database Medline.

PubMedID

Enter a single PubMed ID (do not include the 'PMID:' prefix). E.g. 21321976

Alternatively click "Import more than one item" and enter a series of IDs (with each one on a new line).

E.g.

21321976
21321928

(Note - from a results list (or the Clipboard) it is possible to change the "Display Settings" (top left of the screen) to PMID List.)

PubMedXML

From a results list (or the Clipboard) it is possible to change the "Display Settings" (top left of the screen) to XML. Then either save the page as a text file (you may find it easier to copy into notepad and save from there). If you have trouble importing open the text file and add <PubmedArticleSet> at the start and </PubmedArticleSet> at the end if they are missing.

The easiest way to import is to select "Import more than one item", click 'Browse' and select the file.

It is also possible select Import a single item/more than one item as appropriate and to cut and paste the code into the appropriate box.