Course Collection guide for teaching staff

The Library Course Collections exist to ensure access to recommended items that are likely to be in high demand from a number of students. Our aim is to work with you to provide an effective collection and an efficient service.

How to start a Course Collection

A course collection can be created for any course/unit to include, for example, journal articles, extracts from books, lecture notes, exam questions and solutions etc., supplied by the lecturer(s). When preparing material for a course collection please:

  • Ensure that any material you wish to add falls within the terms of the University's agreement with the Copyright Licensing Agency (CLA), detailed below.
  • Note we are not permitted to accept articles or extracts you have obtained through inter-library loan for your personal use or private study.
  • Requests for articles or extracts not available from our own stock need to be ordered through the Inter-library Loans copyright cleared service.  Each tutor requests material for their courses: these requests need to be clearly identified as Copyright Cleared. A copyright fee is charged for each request in addition to the cost of the inter-library loan itself.

Adding material to a Course Collection

Requests for additions to stock are processed in the order in which they are received.  Please help us by supplying the following:

  • Course code and course name the items are linked to. Students are able to search WebCat using the code or name of the course.
  • Online extracts / digitised articles: much of our collections now consist of digitised articles and book extracts. For inclusion in our Course Collections, these items must meet the relevant criteria of our HE Scanning Licence.
  • Books (inc. new acquisitions): please make requests as early as possible before teaching begins, and a minimum of 7 working days before the material is required in case the item is on loan at the time of your request. When books need to be purchased suggestions should be made as early as possible. Please ensure orders indicate that the items are required for a specific Course Collection (e.g. Avenue) and are clearly marked with the course code and course name.
  • Journal articles and other extracts: only texts deemed to be essential reading should be supplied for inclusion in the collection. Please note, where an article/extract is already available electronically (e.g. as part of an e-resource), we will not add a copy to the Course Collection

Reading lists: these can be submitted and annotated to indicate those items for inclusion. Details of books in stock can be obtained from WebCat. Please remember to include course code, course name and lecturer name with any reading list. Please see the list of contacts below for where to send your reading lists.

Textbook substitution: The CLA HE licence includes reference to course packs or course collections not being a substitute for an appropriate textbook (textbook substitution). Guidelines in the form of a good practice guide are available to explain this.

Course Collections and Copyright

We are able to accept for any one course of study, copied material within the following limits:

  • Up to 5% or one complete chapter of a book
  • Up to 5% or one single article from a journal or periodical issue

All articles or extracts included in our collections must show full source details and we are  therefore only able to accept clearly referenced material, stating:

For books (inc. extracts): author, title, publisher and year

For journals (inc. articles): Journal title, author/title of article, volume and part, year

The CLA Licence

The current accord says it is a breach of the Licence if items are placed in a course collection with the intention that students will systematically copy them. The Accord also says it is permissible to place items in the collection if the intention is to facilitate wider access by students within a restricted time-scale.  This is our intention in providing a Course Collection.

As part of our commitment to this, we expect all University Staff and Students using the Library Course Collections to follow these points as set out in the Accord, i.e. staff and students have not, under any circumstances been instructed to copy items held in our Course Collections.

That is not to say copying is not allowed.  Fair dealing allows individuals to copy for the purposes of research or private study.

Revising your Course Collection

As shelf space is limited, we ask that you only add items to the collection that many students will need. At the end of the session we return underused items to the main library shelves.  For online items, our CLA Licence requires us to remove access to any items not required for teaching during the next session.

Please check your Course Collection holdings at least annually to ensure the collection does not include material more usefully held as part of the main collections.


We are here to help you.  Hopefully, most of what you need is above. If not, please contact us:

Avenue: ext.25432 email:

Hartley: ext. 23208 email:

Health Services: ext.6451 email:

NOL: ext. 26116 email:

WSA: ext. 26982 email: