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The University of Southampton

Working on Campus

Those working on campus should continue to practice good personal hygiene and adhere to any local control measures which have been implemented for their health and safety. We recommend that colleagues and students consider wearing a face covering in crowded settings, and other situations where you may deem it beneficial for yourself, and others.

Working on our campuses

Guidance related to our measures around viral illnesses, including COVID-19, can be found on the Viral Illnesses Sharepoint.

In addition, there may be a local building induction process for staff. Please discuss local processes with your Line Manager. Please note that buildings are all different. Staff should familiarise themselves with the risk assessment for each respective building that they enter.

Clinical and medical settings at the University necessarily have separate guidance and you should the specific requirements before attending these sites.

Vulnerable Staff

The safety of our community is our top priority and Line Managers are required to ensure they assess any risk to their teams and perform person specific risk assessments where required. Specific guidance is available for Vulnerable Staff.

Using shared spaces on our campuses

We have been working to assess and improve ventilation across our estate, using Chartered Institute of Building Services Engineers (CIBSE) and Health Safety Executive (HSE) guidelines to reduce the risk of transmitting COVID-19 through air supply.

Spaces with mechanical ventilation have been assessed by the Estates and Facilities team to ensure the mechanical ventilation provides sufficient air flow.

In some spaces you will find additional advice on opening windows and room usage in line with our risk assessments.

Read further information on the ventilation in our CLS and shared spaces.

If a room has no means of natural or mechanical ventilation –

  • Reduce time spent in these locations to a maximum of 30-45 minutes
  • Air out areas regularly
  • Single occupancy rooms (such as offices) / Reduce occupancy density where possible and practicable

If a room has windows –

  • Windows to be opened at least 15 mins prior to room occupation
  • In Winter, windows are required to be open less distance due to differences in indoor and outdoor temps and including the force / pressure of the wind. All windows to remain open when in occupation. High level and low level windows if applicable.
  • In Summer, windows are required to be open as far as reasonably possible.

You may also wish to consider reducing the capacity or duration of the meetings, as well as thoroughly cleaning the area after use, and allowing for fallow periods to between meetings to enable turnover of air before the next use.

Staff working at home

  • You should discuss with your line manager if you wish to go to your office, a rota system may be in place.
  • Health and safety homeworking guidelines should be followed during any period of working from home

Staff HR guidance


You can find out more about vaccination walk in centres on the NHS site.

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