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The University of Southampton
Doctoral CollegePostgraduate Research Handbook

Thesis Submission

Intention to Submit

You must inform your Faculty Graduate School Office of your intention to submit no later than two months before your date of submission. This should be done using the form on PGR Tracker; or if your Faculty does not use PGR Tracker, manually using the ‘Intention to submit’ form in the Quality Handbook, handed into your Faculty Graduate School Office.

Information on decision and notification to submit can be found in paragraphs 84-85 in the Code of Practice for Research Degree Candidature and Supervision.


Production and Submission of the Thesis

The requirements for the production of the thesis, and procedures for submission are set out in the Producing your thesis – a guide for research students and the Submitting your thesis – a guide for research students, both of which are available from the Quality Handbook. You should read this guidance carefully well in advance of preparing the final version of your thesis. Additional guidance for students submitting their thesis in an alternative format can be found in paragraphs 8-10 of the Code of Practice for Research Degree Candidature and Supervision.

Thesis templates are available in Microsoft Word (PC and Mac) and LaTeX that match the required University specifications. Templates are available on the Library website.

Further information on thesis submission including: declaration of authorship; academic integrity; and thesis written in a language other than English, can be found in the Code of Practice for Research Degree Candidature and Supervision, paragraphs 86-89.


Thesis Research Data Submission

Thesis Research Data submission

All students are required to deposit the underlying data for their thesis in accordance with the University’s Research Data Management Policy. You should discuss with your main supervisor how open your data can be well in advance of the final submission. You will need to complete the data section of the Permission to Deposit form as part the process to deposit your data in the Institutional Repository. You should deposit your data before final submission if you want the Library to provide you with a Digital Object Identifier (DOI) for your data to include in your thesis. 

Thesis Submission

You will retain access to library and computing facilities until your thesis has been examined and, where appropriate, any revisions requested by the examiners have been made.

You can find useful information to assist you in preparing your thesis on the Library’s Theses webpages, which should be read in conjunction with the University’s Guidance for Completion of Research Degree available on the Quality Handbook. You are advised to read these well in advance. It covers help on the electronic submission of your thesis and supporting materials, including copyright, intellectual property rights, restrictions, file formats, and research data. Thesis templates using Microsoft Word (PC and Mac) and LaTeX are also accessible here. Support in using the Word PC and Mac templates is provided by iSolutions.




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