Intention to submit
You must inform your Faculty Graduate School Office of your intention to submit no later than two months before your date of submission. This should be done using the form on PGR Manager. Information on decision and notification to submit can be found in the Code of Practice for Research Candidature and Supervision.
Production and submission of the thesis
The requirements for the production of the thesis, and procedures for submission are set out in the Producing your thesis – a guide for research students and the Submitting your thesis – a guide for research students, both of which are available from the Quality Handbook. You should read this guidance carefully well in advance of preparing the final version of your thesis. Additional guidance for students submitting their thesis in an alternative format can be found in the Code of Practice for Research Candidature and Supervision.
Thesis templates are available in Microsoft Word (PC and Mac) and LaTeX that match the required University specifications. Templates are available on the Library website.
Further information on thesis submission including: declaration of authorship; academic integrity; and thesis written in a language other than English, can be found in the Code of Practice for Research Candidature and Supervision.
Thesis Submission
You will retain access to library and computing facilities until your thesis has been examined and, where appropriate, any revisions requested by the examiners have been made.
You can find useful information to assist you in preparing your thesis on the Library’s Theses webpages, which should be read in conjunction with the University’s Producing your thesis – a guide for research students and the Submitting your thesis – a guide for research students, both of which are available from the Quality Handbook. You are advised to read these well in advance. These guides cover help on the electronic submission of your thesis and supporting materials, including copyright, intellectual property rights, restrictions, file formats and research data. Thesis templates using Microsoft Word (PC and Mac) and LaTeX are also accessible here. Support in using the Word PC and Mac templates is provided by iSolutions.
Please also submit an electronic copy of your PhD thesis through Turnitin. Therefore, can you upload your electronic copy at the same time as handing in your soft bound copies (Faculty Graduate School Office, Room 2111/Building 58).
This should be done via Blackboard http://blackboard.soton.ac.uk/, SOCSCIPHD:SocSci PhD Thesis submission.
Full instructions can be found from a list on the left hand side of the screen together with the link Assignment (Thesis) where you actually submit.
Courteous Language
You might find the following guidance on writing to be useful in terms of presenting a case that is sensitive and courteous in the language used. The Faculty encourages all students to think carefully about the impact of the words they use. The University has a Dignity at Work and Study Code which has guidance to aid your understanding of what is appropriate and inappropriate in your interactions with people generally within the University and in activities outside of it. The use of gender-neutral language means avoiding use of exclusively male terms which may convey the impression that the world in general is inhabited primarily by men; women are effectively excluded. When reference to both sexes is intended, a large number of nouns use the suffix ‘man’, thereby excluding women from the picture we present of the world.
These should be replaced by non-sex-referent alternatives. Some examples are given below:
Gender-specific |
Gender-neutral
|
the man in the street |
people in general |
lay man |
lay person |
man-made |
synthetic, artificial |
chairman |
Chair, chair person |
man power |
workforce, staff labour power |
to a man |
everyone, unanimously |
man hours |
work hours |
one man show |
one person show |
policeman, fireman |
police officer, fire fighter |
forefathers |
ancestors |
dear sir |
dear sir/madam, dear colleague |
housewife |
home maker, home worker |
The generic ‘he’ should be avoided; it is better to use he/she or s/he, or change the sentence to use the plural ‘they’.
Many words and phrases in current use patronise and offend people with disabilities and reinforce a negative stereotype; some care and thought will ensure a more positive and accurate use of language. Emotive descriptions should be avoided. For example
Avoid | Use |
victim of/crippled by/suffering from |
a person who has/with |
wheelchair bound |
uses a wheelchair |
handicapped |
disabled |
mental handicap |
learning difficulty/intellectual disability |
People should not be labelled with the condition they have: the description ‘a person with arthritis’ is to be preferred to ‘an arthritic’. It is also sensitive to avoid deficit-oriented metaphors of disability e.g. ‘blind to reason’, ‘deaf to arguments’.
It is difficult to be definitive about language for different ethnic groups but it is essential that appropriate language is used to avoid offence, discouragement or needless conflict. Some broad general principles are:
- Using pejorative and demeaning language is unacceptable.
- People should not be stereotyped according to ready-made assumptions.
- Ethnocentric ideas should be avoided.
- Terms used to describe people of different races or ethnic groups should, as far as possible, be the terms that they prefer.
Please note that this page does not link to PGR Manager, this is for information only.