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The University of Southampton
Finance, Planning and Analytics

I am a Supplier

I am an approved supplier, who do I send my invoice to?

The University of Southampton should always give you an official Purchase Order before goods or services are provided and an invoice is sent.  The official Purchase Order details where invoices should be sent to. You should not send an Invoice without quoting an official PO number, as the University will be unable to pay it.

Further information regarding invoices can be found on the General information for suppliers page.


I have been provided with a University of Southampton official Purchase Order and invoice has been issued but payment hasn't been received; who do I need to contact?

In the first instance please contact our Accounts Payable team at, telephone 023 8059 3505. They will be able to provide an update.  Please note our standard payment terms are 30 days.

Can the University of Southampton accept consolidated invoicing?

Regretfully the University of Southampton cannot accept consolidated invoices due to system constraints. Invoices cannot be settled against multiple Purchase Order numbers.

I require a purchase order number, who do I need to talk to?

In the first instance, please contact the University of Southampton individual/member of staff who requested the goods or services from your organisation. 

If you are unable to contact the University of Southampton individual / member of staff then please email with as much information as possible.

I need to amend my supplier details on your records, what should I do?

We require notification of any changes to our suppliers’ details, such as a change of address or bank details to be provided in writing. We will not be able to amend your record without this written notification; please email Depending on the details that you are amending, we may require further information, such as proof of address documentation.

Cheque printing to cease

From 31 July 2019 the University of Southampton will no longer be able to pay suppliers by cheque as our secure cheque printing software will no longer be supported.  If you need to update your supplier record (including bank details) please contact

UoS Terms and Conditions pdf

We engage suppliers using University of Southampton terms and conditions, the standard terms and conditions of purchase are available to view here  PDF Link

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