The University of Southampton
Finance, Planning and Analytics

I am a Supplier

I am an approved supplier, who do I send my invoice to?

The University of Southampton should always give you an official Purchase Order before goods or services are provided and an invoice is sent.  The official Purchase Order details where invoices should be sent to. You should not send an Invoice without quoting an official PO number, as the University will be unable to pay it.

 

I have been provided with a University of Southampton official Purchase Order and invoice has been issued but payment hasn't been received; who do I need to contact?

In the first instance please contact our Accounts Payable team at accpay@soton.ac.uk, telephone 02380593505. They will be able to provide an update.  Please note our standard payment terms are 30 days.

Can the University of Southampton accept consolidated invoicing?

Regretfully the University of Southampton cannot accept consolidated invoices due to system constraints. Invoices cannot be settled against multiple Purchase Order numbers.

I require a purchase order number, who do I need to talk to?

Please email buy@soton.ac.uk in the first instance for assistance.

 

I need to amend my supplier details on your records, what should I do?

We require notification of any changes to our suppliers’ details, such as a change of address or bank details, to be provided in writing. We will not be able to amend your record without this written notification; please email procurement@soton.ac.uk. Depending on the details that you are amending, we may require further information, such as proof of address documentation.

UoS Terms and Conditions pdf

We engage suppliers using University of Southampton terms and conditions, the standard terms and conditions of purchase are available to view here  PDF Link

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