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The University of Southampton
Legal ServicesWhat we do

Data protection and Freedom of Information

We are the central point of contact for advice and guidance on data protection issues under the Data Protection Act 2018 and the General Data Protection Regulations 2016/679 (including criminal justice and government inquiries) and for non-routine, unusual or complex information requests made under the Freedom of Information Act 2000 and the Environmental Information Regulations 2004.

We are also responsible for maintaining, reviewing and updating the University’s Publication Scheme, a key requirement of the Freedom of Information Act 2000.

Secure email for criminal justice and government inquiries

CJSM secure email:

Charges for environmental information

Regulation 8 of the Environmental Information Regulations allows public authorities to levy reasonable charges for making environmental information available pursuant to a request. Information on charges for environmental information.

Data Protection

The General Data Protection Regulations provide rights to individuals to manage their personal information. You can:

Student writing

Subject Access Request Form

If you would like to make a request to the University in relation to personal information please use our online forms.

Request form

Freedom of Information Request

Any person who makes a request to the University for information not made available through the publication scheme is entitled (subject to the exemptions enumerated in the Act) to be informed in writing whether the University holds the information requested and if so, to have the information communicated to him or her.

Please request information using our online form.

Shelves of books

Freedom of information form

Please request information using our online form

Request form

Data Breach

All data breach incidents, actual and potential must be reported immediately a data breach occurs, is threatened or is suspected. This should be done by using the Incident Report Form or telephoning +44(0)23 8059 4684 during office hours and Security +44(0)23 8059 2811 x22811 outside office hours.


Image of laptop

Incident Report Form

Please use our Incident Report Form in the event of a data breach

Report form

Useful Links

More information on Freedom of Information

More information on our Publication Scheme

Useful Downloads

Data protection policy

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