Fire and Emergency procedures: Avenue Library

Action in the event of fire

If you notice a fire you should immediately raise the alarm by breaking the glass of the nearest manual fire alarm call point. The alarm is a continuous bell. On hearing this, you should immediately leave the building by the most direct route, closing doors as you leave. On leaving the building, you should assemble at the far corner of the car park to the south-east of the Avenue Campus building (opposite side from the road), or for other campuses, as indicated on notices in your particular work area.

Lifts must not be used in case of emergency. Disabled persons unable to use the stairs should proceed to the nearest disabled refuge area on the same level they are on at the time of the alarm and should wait there until evacuated. Refuge areas provide one hour's fire protection.  For each floor of the Avenue Campus there is a designated Floor Warden (see section 2), whose role is as far as possible to ensure that warning has been given on their floor and that users of the building leave in an orderly manner. They should also ensure that the Emergency Services are aware of any disabled persons known to be in the building.

Fire Wardens areas

Emergency Evacuation Procedures Avenue Campus

Section 2 Evacuation Procedure

The action building occupants should take if they discover a fire.

If you notice or suspect that there is a fire, raise the alarm by operating the nearest fire alarm call point (one will be located on the wall as you leave the building).

The fire alarm is a continuously sounding bell.

On hearing the alarm you should immediately stop what you are doing (after taking action(s) identified in risk assessments) and make your way out of the building by the nearest exit, shutting doors behind you as you leave.  Do not stop or return to your normal place of work to collect personal belongings.

On leaving the building you must go to the assembly point, which is the far corner of the car park to the south-east of the Avenue Campus building (opposite side from the road).

You must not re-enter the building until told that it is safe to do so by the Senior Fire Warden.

Fire extinguishers are provided in the building but must only be used by those trained in their use and only if it is safe to do so.

Hampshire Fire and Rescue Service (HFRS) will be called through contacting the 24-hour Central Control Room (CCR).  The buildings are automatically linked to the CCR and a call to HFRS will automatically be made by the CCR.  However, an additional call to CCR will be made either by the security guard onsite or the Senior Fire Warden to confirm that HFRS has been alerted.

All members of staff are responsible for following instructions issued by Fire Wardens during practice emergency evacuations (fire drills) and in the event of an emergency.

Duties of Lecturers etc

Members of staff giving lectures or practical classes are responsible for informing their audience/class about the arrangements for emergency evacuation and for ensuring that their audience/class evacuates promptly when the emergency alarm is sounded.  iSolutions are responsible for providing adequate information in centrally bookable teaching spaces to allow this responsibility to be discharged in such spaces.  Lecturers should inform their class of the emergency evacuation procedures, using the information provided by iSolutions, on the first occasion of using a particular lecture theatre for a series of lectures to a particular course.

Training

All staff and students will receive basic information and instruction on fire safety as part of their induction training.  On their first day information is provided about the location and use of the escape routes in their areas, and the location, operation and meaning of the fire alarm system.  In addition, all members of staff attend more general fire awareness training (Level 2 training provided by the Health and Safety Office).  Fire Wardens receive enhanced training (Level 1 training provided by the Health and Safety Office) to enable them to discharge their role.

Fire Wardens

  • The role of the Fire Warden is crucial in ensuring that people are evacuated efficiently from buildings and sent to a place of safety in the event of an emergency.  Fire Wardens are not expected to put themselves at additional risk in carrying out their duties.  They are not ‘fire fighters’, and have no greater responsibility for using a fire extinguisher than any other suitably trained member of staff.  All Fire Wardens will be given specific training in the role.
  • The main duty for Fire Wardens in an emergency is to check their designated areas in the event of the alarm sounding and to report to the appropriate assembly area.  Fire Wardens will also be directed to exit doors to control the re-entry of staff into buildings.  An important duty will be to liaise with representatives of the Emergency Services.  Senior Fire Wardens will ensure that the emergency services have been called and will act as the focal point when liaising with the Security Service and Emergency Services.
  • Fire Wardens also have a duty to conduct routine checks to see that fire precautions remain in place.  In summary, unless agreed differently in local emergency plans, the duties of Fire Wardens are:
    • To carry out systematic monthly Fire Safety checks of their designated area to ensure that all fire equipment, exit signs etc. are in place and in good working order;
    • To submit ‘Fire Wardens’ Monthly Check-sheets’ (Annex 1) to the School Safety Officer for any necessary action and filing for reference;
    • To bring to the attention of the School Safety Officer in writing particular causes for concern; and,
    • To always ensure that a trained deputy is available to cover during absence due to holidays, resignations, transfer of staff, etc.  A full list of trained Fire Wardens is available in Section 1 of this manual.

During an actual emergency

The Senior Fire Warden will:

  • Ensure that a call has been made to HFRS by contacting the CCR on 3311 or liaising with the site Security Guard;
  • Liaise with the Security Service and Senior Fire Officer immediately on the arrival of HFRS;
  • Supply the Senior Fire Officer with a brief situation report as regards to the condition of both the building and evacuation of people; and,
  • Ensure that people wait until the Senior Fire Officer-in-charge gives the ‘all clear’ before they are permitted to re-enter the building.

Practicalities of Checks carried out by Fire Wardens

  • If you are at your normal place of work check your designated area as quickly as possible and encourage occupants to leave the building by the shortest available route.  If you are not at your normal place of work, only proceed to your designated area and carry out checks if it is practicable and safe to do so.
  • Checking should include opening doors to rooms and ensuring that the occupants have left.  If doors are locked, they should be knocked to alert any occupants that the check is taking place, but not unlocked and checked as this will delay the checking process unduly.  All toilets should be checked as per unlocked rooms.
  • Ensure fire and smoke-stop doors are closed and close other doors if possible as you leave.

Visitors/members of the public/contractors

A visitors’ leaflet (see Annex 4 below) is available on request at Reception and the security desk, and online at http://www.hip.humanities.soton.ac.uk/_filestore/Health%20and%20safety%20policy/Visitors_leaflet.pdf

ANNEX 3
Building 65 Avenue Campus
Fire Evacuation Management Plan
Fire Safe Lift Parkes Building

This plan concerns the evacuation, by elevator, of any disabled person (referred to as "evacuee" in the plan below) who may be present in Building 65 Parkes Building when a fire alarm sounds. For the purposes of this document, the term "disabled" denotes any person with limited mobility who is unable to use the stairs in the building.

The Management Plan consists of a time line of events and actions as follows:

(1) The fire alarm sounds.

(2) In response to the sounding of the fire alarm, the lift will return automatically to Level 1 of the Building. When the lift reaches Level 1, the doors will open and anyone in the lift can leave the lift and the building. The lift doors will close after 4-6 seconds and then the lift will shutdown and not respond to any calls. The door open button in the lift car and the Level 1 landing call button will open the lift doors.

(3)  All people trained in emergency lift evacuation should proceed to the lift at Level 1. A team of two people are required to operate the lift, if less than two people are available then the lift evacuation should not proceed, if more than two people are available then between the trainees a quick decision should be made as to which two will remain to operate the lift. The information about the decisions made should be communicated to the Senior Fire Warden who will be situated at the Assembly Point in the carpark, this should only be done once the evacuation has been either completed or aborted.

These designated people (call them X and Y) should operate the system. X reads the fire alarm board to establish where the fire is and passes this to Y.  Y collects the euro key capable of operating the triangular sectioned switch at Level 1.

(4) The euro key shall be used to turn the evacuation control switch to the “on” position. Once the switch is positioned to the “on” position, the lift will go into evacuation control. At the same time the two way intercom system will be activated.

(5) The lift doors will open and stay open once evacuation control is switched “on” at Level 1 (the escape floor).  The evacuation control will allow the following operation:

  • No landing calls will be accepted at any level.
  • From the lift car operating panel a call can be entered to a floor by pressing and holding the required floor button in until the lift doors have completely closed, the lift will then travel to the required floor where it will arrive and stop. The doors will not open until the door open push button is pressed and held until the doors are fully open.
  • The same sequence described above will allow travel to another floor.
  • The intercom system will be activated; this will allow two-way communication to any floor and to the lift car from the master intercom at Level 1.
  • From the master intercom the designated button is pressed then the system will call the sub intercom required. The button at the sub intercom will light up and flash. By pressing and holding the button on the sub-intercom, two-way communication is achieved.
  • If communication is required from the sub intercom to the master intercom then the call button is pressed making the appropriate button on the master intercom light up and flash. If this button is pressed then two way communication is achieved. The press to talk button must be held in on the master intercom during speech.
  • By pressing the button again this finishes the two way communication.

(6) The evacuee proceeds to the lift at levels 2, Upper 2 or 3 to await rescue.

(7)  X remains on Level 1 to co-ordinate operations.

(8) Having been advised by X where the fire is, Y rides the lift to each floor served by the lift to check floors and to evacuate any persons waiting to be rescued. This should be carried out at each floor until X&Y are satisfied all evacuees have been rescued but for no more than 30 minutes after the fire alarms were activated. X should use the communication system to stay in contact with Y.

(9) Y removes the evacuee and takes the lift to Level 1 for evacuation.  Y then travels to each floor to check that all safe refuges/lift lobbies are empty.

(10) X, Y and evacuee evacuate the building from Level 1 within 30 minutes of the fire alarms going off. X or Y must then proceed to the Senior Fire Warden at the designated Assembly Point.

EXTRA NOTES:

(i) If circumstances are ever such that to carry out the above plan would put X and/or Y in danger, then X should inform the disabled evacuee that X and Y are evacuating the building and that the fire brigade will effect a rescue.

(ii) These arrangements will apply from 9.00am to 4.30pm on each normal working day. Outside these hours, it will not be possible for students, visitors and staff with mobility impairment to go above Level 1 of the building, unless they have an agreed specific arrangement in place at the time, as there is no means of emergency evacuation.

(iii) All known persons with a mobility impairment who are present in the building and to whom this might apply will be required to have a PEEP (Personal Emergency Evacuation Plan).

(iv) The Campus Resources Officer will be responsible for identifying and training the designated helpers ("X" and "Y" above). A total of four persons, or more, will be thus identified and trained. To avoid the necessity of maintaining a duty rota (which would be unreliable) EACH of the designated four persons who are present will report to the lift at Level 1 when the fire alarm sounds. Two persons (the Lift Warden and Deputy Lift Warden, or X and Y) will then carry out the evacuation.

(v) The Campus Resources Officer will also be responsible for organising annual refresher courses for designated helpers and for running practice sessions three times a year in addition to the annual fire drill.

(vi) The lift should not be used after 30 minutes has elapsed from the time the fire alarms go off.

(vii) The euro key to switch on the evacuation control is located in the key press above the main intercom control panel on Level 1.

THIS IS A FIRE SAFE EMERGENCY EVACUATION LIFT

  • In the event of an emergency, staff trained in Emergency Evacuation lift handling procedures will be available between the hours of 09:30 and 16:30 only, Monday to Friday to evacuate from the building any persons with mobility impairment who cannot use the stairs.
  • Outside the hours of 09:30 to 16:30, Monday to Friday, it will not be possible for students, staff or visitors who cannot use the stairs to go above level 1 (the ground floor) of this building unless there is an agreed  specific arrangement in place at the time because there is no means of emergency evacuation.
  • When the fire alarm sounds, all persons on levels 2, Upper 2 and 3 who need assistance to exit the building should proceed to the lift refuge area, press the CALL button on the Evacuation Intercom panel and await rescue.  One of the trained emergency evacuation staff will travel to each floor served by the lift to check floors and to evacuate any persons waiting to be rescued.  They will check that all safe refuges and lift lobbies are empty.
  • University policy states that if a student, visitor or member of staff has a known mobility impairment arrangements should be made, in advance, to accommodate their evacuation needs.
  • All persons with a mobility impairment who are present in the building, and to whom the above arrangements might apply, are required to have a PEEP (Personal Emergency Evacuation Plan).

Kelly Aubrey-Harris
Campus Resources Officer
5 August 2008
ANNEX 3

Emergency leaflets for visitors - Annex 4

Action in event of a fire

If you notice a fire you should immediately raise the alarm by breaking the glass of the nearest manual fire alarm call point. The alarm is a continuous bell.  On hearing this you should immediately leave the building by the quickest route, closing doors as you
leave.

On leaving the building you should assemble at the area detailed in the box opposite.  Fire extinguishing equipment is provided in the School but should only be used:

(i) by those trained in its use and..

(ii) after raising the alarm and ensuring the fire brigade have been called. 

In Building 65 disabled persons unable to use the stairs should proceed to the Safety Lift on the same level they are on at the time of the alarm sounding.   When at the lift you should press the ‘Call’ button on the lift intercom panel. You should wait there evacuated by fully trained staff members. 

Calling the Fire Brigade

The person raising the alarm should ensure that the Fire Brigade are summoned either by reporting to the University 24 Hour Control Central by dialling 3311 on an internal telephone.

Assembly Point for Avenue Campus 

Buildings 65, 65a and 65b

Minor Accidents

In the event of an accident causing injury, the nearest qualified first aider should be contacted. Less serious accidents and any other incident that might, in slightly different circumstances, have caused an injury should also be reported to the appropriate supervisor or manager.

Action in the event of an accident

In the event of an accident causing injury please contact the nearest first aider:

Avenue Campus:
M Green (ext 29297, room 2129)
H Minett (ext 27563, room 2129)
M Page (ext 28919, room 2169)
A Reiter (ext 22878, room 3087)
T Sly (ext 24437, bld 65a, room 3033)
F Sturt (ext 29422, bld 65a, room 3031)
J McNabb (ext 23178, bld 65a, room 2221)
R Swire (ext 28918, room 2191)

or call CCR on 3311, and they will locate your nearest first aider.

For complete health and safety information please refer to our web page: www.hip.humanities.soton.ac.uk