If you are attending a compulsory NEXUSS training course or event, then you should use the NEXUSS cost code: 516236104 to claim any travel or subsistence expenses.
N.B. If you are claiming for something specific to your research i.e. conferences or equipment, this should be claimed against your RTSG account. Please follow the guidance or process in your faculty to claim this expense. Your supervisor will be the budget holder of your RTSG account.
All claims should be made via agresso. Please refer to the Agresso manual to find out how to make a claim online.
If you do not have access to agresso then please complete the Agresso web access form or contact service line.
Nicki Lewin is the budget holder for the NEXUSS account and will automatically receive a notification to approve the claim once submitted on agresso.
Please do not send the claim form until you have checked that all items in the checklist [tab] has been adhered to.
Please send all completed claim forms to:
All travel and accommodation should be booked through Clarity www.go2book.co.uk or via the expenses team. (Please see the ‘Clarity Guide’ under useful downloads for further details). This will avoid you having to pay for travel and accommodation and claiming back at a later date.
If you have any queries:
Please refer to the official university guidance on travel and expenses.
For queries on which cost code to use please email the NEXUSS admin team: nexuss@soton.ac.uk
For queries regarding the claim and process of payment please email the expenses team: expenses@soton.ac.uk
Please print and complete the expenses claim form and bank form, which can be found under the useful download section.
Please ensure that you read and adhere to the checklist (see 'checklist' tab) to ensure that your claim is processed quickly and in full.
If you are attending a compulsory NEXUSS training course or event, then you should use the NEXUSS cost code: 516236104 to claim any travel or subsistence expenses.
N.B. If you are claiming for something specific to your research i.e. conferences or equipment, this should be claimed against your RTSG account. Please follow the guidance or process at your registered institution to claim this expense.
Please send all completed claim forms to:
NEXUSS CDT, Faculty of Environmental and Life Sciences, University of Southampton, National Oceanography Centre 166/09, Southampton, SO14 3ZH
Please do not forget to:
If you have any queries:
For queries on which cost code to use please email the NEXUSS admin team: nexuss@soton.ac.uk
For queries regarding the claim and process of payment please email the expenses team: expenses@soton.ac.uk
Check list and tips to ensure that payment is made in full and as quickly as possible
Receipts:
Mileage:
Top reasons why claims forms are rejected from finance: