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The University of Southampton
Quality HandbookExternal examiners

Right to work

There are now commitments on employers to ensure that staff are eligible to work in the UK (Preventing illegal working: guidance for employers).  The taxation requirements of Her Majesty’s Revenue and Customs (HMRC) for external examiners differ depending on the programme level.  All external examiners who are appointed to undergraduate programmes must provide proof of their eligibility to work in the UK and this will be verified prior to appointment. 

The HMRC currently places no requirements on external examiners of postgraduate programmes (taught or research). 

The University accepts the original version of an in-date passport or travel document (for example Biometric Residence Permits (BRP) or Residence Cards (biometric format)) for these purposes.  All new external examiners for undergraduate programmes are required to present or send their current original passport (photocopies are not acceptable) to QSAT or a member of the School prior to their letter of appointment being sent and any work being undertaken on behalf of the University.

From March 2020 and until further notice, an exceptional Right to Work procedure is in place due to the Covid-19 pandemic.  A Right to Work check is still required before any work can be carried out, but instead of asking for original documents to be sent by special delivery, new external examiners for undergraduate programmes will be asked to scan or send a photo of their documents to Full details of what is required will be emailed to the external examiner by QSAT prior to the appointment being confirmed.

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