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The University of Southampton
Quality HandbookProgrammes and Modules

Programme Approval and Review

The Programme Validation and Revalidation processes have been replaced by the Programme Approval and Review Process.

Programme Approval and Review

All new programmes must now follow the Programme Approval process.

The old Programme Validation Policy and Procedure and the Revalidation Policy and Procedure can be found below but should only be used by programmes authorised to do so. 

Useful Downloads

Programme Validation Policy and Procedure

Programme Revalidation Policy and Procedure

Programme Creation details for Banner - Non Themed

Programme Creation details for Banner - Themed

Programme Creation details for Banner - PGR

Programme Creation details for Banner - YiE

The data that you require to reflect up on as part of the proposal for a new programme, or evaluation of an existing programme is detailed below.

Portfolio Reviews

These generally contain information, collated by the Policy and Insights Team, relating to Understanding student recruitment:

Market Analysis

The Market Analysis Tool provides data at subject level:

  • To support business cases and estate plans
  • To identify new markets for exploration
  • To assist with data provision for internal programme / portfolio reviews, programme revalidation and new programme validation
  • To identify priority UoS subject areas that require additional focus by considering UoS volume and growth compared to the market.

The Policy and Insight team can also help analysing student number trends, testing market demand, comparing competitor course modules or taking a detailed look at particular overseas markets and assessing which subject areas might be most attractive to applicants there.   You can find out more via their Market Intelligence webpage.

Progression, Completion/Degree Outcomes and Graduate Outcomes


Information relating to Progression, Degree Outcomes and Graduate Outcomes can be found via Programme and Modules Qlikview App


Information relating to programme completion can be found via the Annual Monitoring Portal.

Staff Student Ratios

The cost centre benchmarking dashboard, can provide SSRs at cost centre only.  SSRs are not available at the more granular programme level.

Student Feedback

The results of the NSS are published, for UG programmes, by the Policy and Insights team. 

The University of Southampton captures information on visitors to understand how prospective students feel before they come to UoS, through three surveys:

  • Open Days
  • Applicant/Visit Days
  • Offer Holders

The aim of the surveys are to gain a holistic view of the student experience that we have to offer and most importantly what we could improve. An overview of the surveys and the most recent results of each is detailed on the Policy and Insights website.

Internal Stakeholders

The most effective conversations take place face to face and it is recommended that the programme proposer meets with internal stakeholders to talk through a range of areas. This will facilitate greater understanding of the proposed programme between parties.

The programme proposer may find it useful to refer to the information on the pages below.   It is considered to be good practice for any internal stakeholder to receive a short synopsis of the programme proposal in advance. This may be little more than a working title and rationale, but must include enough information to enable them to participate in a helpful way to the process.

External Adviser

The Programme proposer, in consultation with relevant academic colleagues, will nominate an External Adviser to participate in the validation of the programme.

The External Adviser Policy, including the criteria for nomination, can be found in the Quality Handbook.

Consultation with Students

The programme proposer MUST obtain the views of students during programme development. There is no defined method of achieving this, however discussion at a Staff Student Liaison Committee, or a specially organised Student Forum are good examples. Evidence of student engagement and feedback will be provided to the Academic Scrutiny Group.

Collaborative Provision

If the programme is being developed with a new collaborative partner institution, the meeting of Academic Scrutiny Group and the Collaboration Approval Panel (Stage 3 of the Partner Approval Process) may take place at the proposed partner location.

It is no longer necessary to use the templates below as the information can now be entered directly into the Curriculum Management System and can be extracted automatically onto the University approved templates.

These templates remain here for an historic record, and for those who are finalising completion of the process.

Programme Proposal Form

Evaluative Report Template

Evaluative Report Template for Stand Alone modules

Programme Specification Template

Programme Specification Template (multi)

Acceptance of Academic Case

Acceptance of Business Case

Statement of Support from Faculty Board

Minor Specification Template

Module Profile Template

Access and Training

Access to the system can be obtained via Serviceline.

Once you access the system, the workflow will ensure that you complete the required fields at the appropriate time.

To learn more about how to use the system, please access the Worktribe Curriculum Management Guide (opens internal site)

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