Below you find our constitution, the Rules of Procedure, containing the ground rules of the Chapter. You can find out information about the Committee here.
This Rules of Procedure (hereinafter called "Rules") apply to the SIAM Student Chapter called "University of Southampton Chapter of SIAM".
The Student Chapter to which these Rules apply is formed by the Society for Industrial and Applied Mathematics and shall operate within the Bylaws of the parent organization. The SIAM bylaws specify how Student Chapters are formed; see the SIAM bylaws for details. The Chapter shall not affiliate with any other organization without first obtaining the written approval of SIAM. Provisions for SIAM Student (University) Chapters are contained in the SIAM Bylaws and are included in these Rules. No provisions of these rules shall be construed so as to contradict the Bylaws of SIAM.
The objectives of SIAM, as established in the Certificate of Incorporation, are:
Purposes of the Student Chapter shall be consistent with the objectives of SIAM. The purposes of the Chapter are:
The activities intended for this chapter are:
Student chapter members will be recruited either from the University of Southampton or other higher education institutions subject to the approval of the officers.
Section 1. Any student engaged or interested in mathematics or computing and their applications shall be eligible for membership in this Chapter, including undergraduate students, postgraduate students and postdoctoral researchers. The Chapter intends to be interdisciplinary, welcoming members from every department. Members of the Chapter are encouraged to be Student Members of SIAM.
Section 2. There shall only be one category of membership of this Chapter, namely student membership, which shall be free of charge.
Section 3. Chapter members shall have the privileges of SIAM membership only if they are regular or student members of SIAM.
Section 4. All members of the Chapter who are students enrolled in the sponsoring institution(s) are eligible for free student memberships in SIAM. Chapters shall encourage their members to join SIAM either online or by submitting printed membership applications to SIAM so that complimentary student membership in SIAM can be processed. Free student memberships may be renewed every year that the student remains a student member of the Chapter.
Section 5. Termination of student membership will take place upon withdrawal from the university, or by submitting a letter of resignation to the secretary, or upon any breach of the conditions to be a Chapter member as specified in Section 1.
Section 1. The Sponsor is the University of Southampton.
Section 2. The Sponsor of the Chapter shall appoint a Faculty Advisor for the Chapter. The Advisor must be a member in good standing with SIAM. In the event said Advisor relinquishes his/her position, the Sponsor shall appoint a new Advisor. The responsibilities, rights and duties of the Faculty Advisor shall be those normally assigned to the Faculty Advisor of student organizations of the Sponsor, but in addition, the Faculty Advisor is expected to take leading role in the development of the Chapter activities consistent with the objectives of SIAM.
Section 1. The Chapter shall have a President, a Vice-President, a Secretary and a Treasurer. The Secretary and Treasurer may, if it is deemed appropriate, be combined into a single office. The Chapter may appoint additional officers serving specific purposes, as deemed necessary. Officers shall be chosen from the members of the Chapter and must be members in good standing with SIAM.
Section 2. The President shall preside at the meetings of the Chapter (and the Chapter Executive Committee (see Article VII below)). In the absence of the President, the Vice-President shall assume the duties of the President. In the absence of the latter, the Secretary shall assume said duties.
Section 3. The Secretary shall keep a record of the affairs of the Chapter, handle correspondence, and submit an annual report of Chapter activities to the Secretary of SIAM, which report shall be suitable for publication in SIAM News or its equivalent.
Section 4. The Treasurer shall receive and take custody of Chapter funds, and shall submit an annual Treasurer's Report and other financial reports, as requested, to the Treasurer of SIAM. The annual Treasurer's Report shall be prepared as of the end of the academic year and shall be transmitted to the Treasurer of SIAM by no later than 30 days following the end of the academic year.
Section 5. The terms of office for all positions are of one year?. If an officer graduates or withdraws from their Chapter membership during their term of office, they will relinquish their office and an election for this position will be triggered immediately. Should a majority of committee members feel that an officer is no longer suitable to be in office, a vote of no confidence by such a majority may trigger an election for this office. The re-election of officers for additional terms is permissible.
Section 1. The Executive Committee will be formed by all the incumbent officers and the Faculty Advisor. The Executive Committee has responsibility for Chapter management and decision making. The President of the Chapter is the Chairperson of the Executive Committee.
Section 2. In case of a vacancy for the unexpired term of an office, an election will take place to fill the position. Otherwise the position is terminated. If the vacant position is that of the President, then the Vice-President assumes the duties of the President in the interim.
Section 1. Nominations for officers can be done by any member of the Chapter, and new chapter officers will be approved by Chapter members. Nominees must be eligible as stated in Article VI.
Section 2. Other Committees may be appointed as deemed necessary and confirmed by a majority of the members of the Chapter. Nominees for such a Committee must be eligible as stated in Article VI.
Section 1. There shall be at least one meetings per year. Meetings may be scheduled by the President, Vice-President, Secretary or Treasurer, who shall give a minimum of one week’s notice for the meeting, endeavor to find a mutually convenient time for the committee members, and suggest the topic of the meeting. Any member of the committee may add items to the agenda of each meeting.
Section 2. The Chapter shall conduct a business meeting once per year during the month of June. Other business meetings may be called by the President or the Treasurer on two weeks notice.
Section 1. The Chapter may raise funds in any lawful manner consistent with these Rules and the Bylaws and Certificate of Incorporation of SIAM.
Section 2. The Chapter shall deposit all funds into an account at a financial institution under the Chapter’s name or place them into an account at their university. All unused funds remain the property of SIAM [see Article XIII,Section 3.]
Section 3. The Treasurer shall maintain books of account that show income and expense items for all activities and balances for all accounts of the Chapter.
Section 4. The Chapter may request a grant or loan from the Treasurer of SIAM under the provision of Article XIi, Chapter 8 of the Bylaws of SIAM. Such requests shall be made by submission of “Request for Funding” form to SIAM and include a current financial statement for the Chapter and a proposed budget for the requested funds.
Section 5. Other than seeking funds from the sponsoring institutions of the chapter, no officers or member of the Chapter may apply for a grant to support the Chapter activities or enter into any contract to support such activities or provide services, without approval of the President and the Treasurer of SIAM or the Executive Director acting on behalf of the Treasurer.
Section 1. These Rules may be altered or amended with the approval of the SIAM Board of Trustees. Submission to the board of proposal alterations or amendments shall be made only after approval by majority vote of members of the Chapter present (or represented by proxy) at a scheduled meeting. The proposed change shall be brought to the attention of the Chapter members by email, at which time the required meeting shall be scheduled with no less than one week’s notice.
Section 1. A Chapter may terminate itself by the unanimous vote of the members of the Chapter present (or represented by proxy) at a scheduled meeting, provided that notice of the proposed termination and the meeting at which it is to be considered has been given to all Chapter members at least 30 days in advance.
Section 2. A Chapter may be terminated by the board if there has been no Chapter activity for one year.
Section 3. In the event a Chapter terminates, the funds to which it has legal title shall revert to the account of SIAM
Approved, SIAM Board of Trustees, December 3, 1977
Revised, SIAM Board of Trustees, June 21, 2003
Revised, SIAM Board of Trustees, July 12, 2013
Revised, November 18, 2013
Revised, SIAM Board of Trustees, July 12, 2014