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The University of Southampton
Student and Academic AdministrationAwards

Diploma Supplements and Transcripts

What is a transcript?

A transcript is a document which records your academic achievement on your programme of study. It shows your name, student ID number, HESA ID number (if applicable), programme of study and the name, level, credits and mark (grade) for every module you have taken. Please note for certain courses a transcript is not available. This is the case for some PhD's and health science courses.
Every current student is entitled to one free transcript for each year of study; these are issued on request. Please either:
Use our on line store If you are requesting your first transcript of the current academic year, please select the £0 cost option. If you have already received a transcript please select the £10 cost option.
E-mail us on if you're not sure what you have to pay, or if you have any other questions. Please be aware that this may delay production of your documents.

If you studied here and have now been awarded you can also order a transcript on the on line store: please use the link above. There is a £10 charge for each transcript.
NB If you completed your studies at Southampton before 2007 we may not have access to your marks. In that case we will issue a confirmation of award letter and refund any money you have paid.


What is a diploma supplement?

This is similar to a transcript but carries more information to make it compliant with the European Higher Education Area. This means that it is more easily understood and transparent to employers and higher education providers outside the UK.
You will receive your diploma supplement, along with your certificate and confirmation of award letter, when you have successfully completed your programme of study. See the 'Awards' section by using the navigation at the top of this page.
All diploma supplements should be read with the accompanying 'Explanatory Notes' found on the link at the bottom of this page.
The University of Southampton ensures full recognition for activities of study mobility in terms of credits awarded and the inclusion of this mobility in the final record of student achievements on the Diploma Supplement.
Please note there are some course exceptions where only the first information page of the diploma supplement is available as the transcript is not applicable. This can occur for some PhD courses or health science courses

Additional copies of documents are available from our on line store Please search for 'transcript' or 'diploma supplement'.

If you have any queries please contact us on or 0044 (0)23 8059 9599.


Contact Us:

If you need duplicate or replacement transcripts, or if you have any questions about your transcript, please contact us as below:


Phone: 0044 (0)23 8059 9599

Payments: Please go online to and select 'Product Catalogue/Student and Academic Administration/Exams Awards and Graduation'.


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