Re: measuring affiliation

From: Joanne Yeomans <Joanne.Yeomans_at_CERN.CH>
Date: Wed, 30 Aug 2006 17:26:16 +0200

Hi Adam,
As you might have read on a previous email from Jean-Yves Le Meur, at
CERN we have an automated extraction system so that for many cases there
is no typing necessary at all - We only need to check the result
generated by the recognition, extraction and manipulation of the author
names from the pdf paper itself.

This became necessary for the many papers in high energy physics which
have several hundred, if not thousands, of authors. But it is a huge
time-saver and to be recommended as something to investigate. It is with
thanks to Jean-Yves' technical team that we have automated systems like
this set up which help with the high volume of inputs we have to handle
each week.

We have also considered the possibility of using pre-defined lists of
authors who commonly authored joint papers (ie worked on the same
collaboration), however, this appears to be too complicated with
collaborations changing rapidly and too many variations (added and
subtracted names) each time to make it worthwhile for us when we have
this automated solution. But maybe this is something that could work for
you if the automatic extraction option is not possible to set up.
Joanne Yeomans
Office 3/1-012, DSU/SI Service
Mail address:
Mailbox C27810
CERN CH 1211 Geneva 23
Tel: 70548 (externally dial +41 22 76 70548)


> -----Original Message-----
> From: Andrew A. Adams [mailto:a.a.adams_at_READING.AC.UK]
> Sent: Tuesday, August 15, 2006 12:09 PM
> Subject: Re: measuring affiliation
> Regarding this note, one of the things we're struggling with
> in setting up a pilot of an IR at the University of Reading
> (the School of Systems Engineering and the School of Maths,
> Meteorology and Physics are jointly piloting an IR for the
> Univrsity) is that of manually inputting local institutional
> co-authors. It's one of the weaknesses, IMHO, of the GNU
> eprints software that it doesn't have two methods of author
> input - selection from a list of institutional users already
> registered, and free text input of non-institutional authors.
> In fact, even with non-institutional authors, it's quite
> common to regularly author joint papers with the same
> non-co-institutional a number of times, if one has a
> productive external collaboration. I would prefer, rather
> than manually entering each author name in free text, to have
> a search system available for "registered authors" not all of
> whom need to be registered users of the system (which deals
> with the issue of people leaving institutions and stopping
> being registered users but remaining as authors for their
> prior papers). If a new co-author is to be entered, then
> minimising the number of keystrokes and the utility of having
> more than just free-text name-entry only available, though
> not neceesarily mandated, should be considered. As the IR
> grows then, if it is deemed useful, people can be employed to
> add extra information onto the non-user author details, such
> as affiliation at the time the paper was deposited, and
> possibly cross-links to other IRs containing the works of
> that author (which could also be useful for authors moving
> between institutions).
> --
> *E-mail********* Dr Andrew A Adams
> **snail*27 Westerham Walk********** School of Systems
> Engineering ***mail*Reading RG2 0BA, UK******** The
> University of Reading
> ****Tel*+44-118-378-6997*********** Reading, United Kingdom
Received on Thu Aug 31 2006 - 00:43:39 BST

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