Re: Self-Archiving the Refereed Journal Literature

From: Mike McGrath <mike.mcgrath_at_BRITISHLIBRARY.NET>
Date: Fri, 1 Sep 2006 10:08:14 +0100

The posting from Stevan on self archiving below sounds good. I extract
one element of it below and highlight in red the bit I am querying:
"There is a growing national and international movement for authors
    of peer-reviewed journal articles to self-archive their work in
    repositories that are openly accessible. "
In Library Connect Vol 2 No 2 (2004) Elsevier state "The posting cannot
be for commercial purposes (such as systematic distribution or creating
links for customers to articles) and it is not permitted to post to Web
sites outside of their institution ....Similarly posting of the journal's
PDF or HTML files is not permitted." I commented that "Some have
suggested that the implication of this is that one would need to search
each institution's web site separately in order to locate relevant
material - clearly not often a practical option". (Interlending and
Document Supply Vol 33 No 1 page 44). It seems to be a murky but
important area. I suspect that Elsevier would not be keen to push the
issue as the whole area of copyright assignment is itself pretty murky.

Mike McGrath
Editor: Interlending & Document Supply
11, Regina Drive
Leeds LS7 4LR
Tel No 44 (0) 113 262 2800
----- Original Message ----- From: "Stevan Harnad"
Sent: Thursday, August 31, 2006 8:01 PM
Subject: Re: Self-Archiving the Refereed Journal Literature

>        ** Apologies for cross-posting **
>    Original American Scientist Open Acces Forum Thread began:
>    "Self-Archiving the Refereed Journal Literature" (Apr 1999)
> Below is an excerpt from Peter Suber's Open Access News
> summarizing OhioLINK's very welcome recommendation to self-archive.
> What is missing from the otherwise useful information that OhioLINK
> curiously, is a link to the BOAI Self-Archiving FAQ, in place since
> And whereas it is always good to negotiate the retention of rights if
> an author can and wishes, it is erroneous to imply that that is a
> precondition for self-archiving.
> With 94% of journals already endorsing immediate (non-embargoed)
> OA self-archiving
> and the readily available option, for articles published in the
> 6%, of depositing their full-texts and metadata too, immediately upon
> publication, but making only their metadata immediately accessible
> webwide, while provisionally setting access to their full-text as
> "Closed Access" during any embargo period:
> Meanwhile almost-immediate, almost-OA for each individual would-be
> user can still be provided by the author on an individual basis, via
> the semi-automatic EMAIL EPRINT REQUEST button now being added to the
> principle Institutional Repository (IR) softwares:
> Hence it is now possible to self-archive 100% of the final drafts of
> peer-reviewed journal articles whether or not the author can or wishes
> to successfully negotiate the retention of rights. *Do not wait for
> successful rights negotiation before self-archiving -- or before
> mandating self-archiving*. Self-archive now, for the sake of research
> impact and progress (and negotiate after, if you wish).
> And on no account feel that you need to switch journals in order to do
> this!
> Stevan Harnad
> ------------
> Excerpt from Peter Suber's Open Access News
>    Retain the rights to self-archive and then self-archive
>    OhioLINK is recommending that Ohio scholars retain the rights they
>    for self-archiving and then that they actually self-archive. From
>    important statement of recommendations (approved in May, released
>    yesterday):
>    There is a growing national and international movement for authors
>    of peer-reviewed journal articles to self-archive their work in
>    repositories that are openly accessible. Open access archiving has
>    advantages over sole reliance on the traditional publishing model.
>    substantially increases all researchers' access to the research
>    literature. There is strong evidence
>    that articles that are made openly accessible have substantially
>    more research impact than articles that are available only through
>    subscriptions and licenses....OhioLINK is building the Digital
>    Resource Commons (DRC) for [the] purpose [of self-archiving by
>    Ohio scholars]....
>    If traditional publication policies are followed, Ohio authors will
>    not retain the rights to disseminate their own works in electronic
>    form....If this continues, the academic community foregoes the
>    to maximize access and to control the economic costs of an expanding
>    knowledge base which under the current system is increasingly
>    unaffordable....
>    1. Faculty are encouraged to publish in journals that have
>    responsible assignment of rights policies. In instances where
>    have a choice among journals, access to scholarship will improve if
>    choose publishers that, as a matter of practice, have favorable
>    towards author self-archiving in open access vehicles. In addition,
>    journals are emerging that publish according to full open access
>    2. Whether as allowed by a publisher's standard author agreement or
>    by amendment, authors/copyright holders must retain the NON-EXCUSIVE
>    right to make their work openly accessible and to use it for their
>    non-commercial educational and research purposes. This can best be
>    accomplished by retaining copyright and only granting the publisher
>    first publication rights. It can also be accomplished within current
>    common practice where copyright transfers to the publisher by the
>    retention of self-archiving and use rights....
>    By altering an author's agreement with a publisher certain key
>    rights can be secured that will be advantageous for the author, the
>    institution, and potential readers without harming the
>    Author's Addendum to the publisher's agreement can be used to ensure
>    author has retained a bundle of key rights. A template to do so from
>    which a final addendum can be created is attached....
>    We recommend that faculty members, if the copyright owner, and
>    institutions, if the copyright holder, retain author self-archiving
>    access rights in one form or another. The template illustrates the
>    rights that should be retained. Several optional provisions are
>    suggested which the author or institution can elect to incorporate.
>    noted below, a great number of publishers are receptive to author
>    self-archiving rights and so a basic addendum may suffice in most
>    cases....
>    3. In parallel with individual author action, OhioLINK will seek to
>    add a clause to its licenses with publishers in its Electronic
>    Center. This clause will seek to automatically provide the
>    self archiving and access rights to all personnel of Ohio higher
>    education institutions.
>    4. With the retention of rights, we strongly recommend that works in
>    both Published and Unpublished works categories be deposited in the
>    OhioLINK DRC or a campus repository that links to it.
> Comments [by Peter Suber:.
> 1. There are four important things going on here. First, OhioLINK is
> encouraging Ohio scholars to retain the rights they need for OA
> archiving. Second, it's providing its own Author Addendum to help
> authors retain those rights. Third, it's adding its weight as the
> licensing agent for member institutions to persuade publishers to agree
> to these terms. (It knows that most publishers already agree and is
> focusing on the remainder.) And finally, it's encouraging Ohio scholars
> to self-archive their preprints and postprints in their institutional
> repository or in OhioLINK's own repository.
> 2. OhioLINK is a consortium of 85 academic libraries in Ohio
> representing more than 600,000 faculty, students and staff. It doesn't
> set campus policies on self-archiving, but it can facilitate them (by
> creating its own repository, by writing an Author Addendum, by
> pressuring publishers to drop permission barriers) and it can encourage
> member institutions to set policy. Here it is doing all that it can. It
> deserves all our thanks for that.
> 3. The OhioLINK Author Addendum (pp. 7-8 of the new recommendations)
> joins those already crafted by SPARC, MIT, and Science Commons.
> Permanent link to this post Posted by Peter Suber at 8/31/2006 09:22:00
> AM.
> -------
> Peter Suber has also listed the following additional signatories to the
> list of US Provosts endorsing the US Federal Research Public Access Act
> (FRPAA) that proposes to mandate self-archiving:
> * Peter Lange, Provost at Duke University
> * Alfred F. MacKay, Provost at Oberlin College
> * Robert L. McGrath, Provost. Stony Brook University
> * Arthur T. Johnson, Provost at University of Maryland - Baltimore
> * Bruce L. Mallory, Provost and Executive Vice President U. New
> * Dana Dunn, Provost at the University of Texas at Arlington
> * Abe Harraf, Provost of Southern Utah University
> * Brad Born, Interim Vice President for Academic Affairs, Bethel
> * Rita Cheng, Provost and Vice Chancellor, University of
> * Stephen D. Gottfredson, Provost, Virginia Commonwealth University
> Needless to say, there is absolutely no need for these or the other
> signatories to wait for the passage of the FRPAA they endorse in order
> to adopt an immediate self-archiving mandate at their own universities!
> Stevan Harnad
> A complete Hypermail archive of the ongoing discussion of providing
> open access to the peer-reviewed research literature online (1998-2005)
> is available at:
>        To join or leave the Forum or change your subscription address:
>        Post discussion to:
> UNIVERSITIES: If you have adopted or plan to adopt an institutional
> policy of providing Open Access to your own research article output,
> please describe your policy at:
>    BOAI-1 ("green"): Publish your article in a suitable toll-access
> OR
>    BOAI-2 ("gold"): Publish your article in a open-access journal
>            a suitable one exists.
> AND 
>    in BOTH cases self-archive a supplementary version of your article
>            in your institutional repository.
Received on Sat Sep 02 2006 - 13:23:19 BST

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