Re: Publisher's requirements for links from published articles

From: Stevan Harnad <>
Date: Tue, 22 Apr 2008 10:36:16 -0400

On 22-Apr-08, at 10:12 AM, wrote:

      Date: Mon, 21 Apr 2008 14:24:29 -0700
      From: "Jeremy C. Shellhase" <jcs -->

      We're working to include more of our faculty's published
      works in our instance of dspace, Humboldt Digital
      Scholar, and wanted to pose a couple questions about
      "best practices" in complying with some of the RoMEO
      green publishers requirements, before we got too far
      along in the work.

SHERPA RoMEO "Green" is not quite the right category, because it
means "BOTH postprint-Green AND preprint-Green" whereas what you
should be covering is postprint-Green, whether or not the publisher
also happens to be preprint-Green, and you should also look carefully
at the preprint Greens, because many of them mean "postprint"
(author's final refereed draft) even though they say "preprint"
(unrefereed draft) wrongly thinking that "postprint" means
publisher's PDF!

      Publishers frequently ask for a link back to their online
      presence with statements like:
      *         Must link to publisher version
      *         Must link to publisher version or journal home
      *         Must link to APA journal home page
      We've looked in the metadata fields available and cannot
      really find a perfect place for this information and
      link.  Has anyone set a standard practice for this using

There should be an "other locations" field in DSpace, as there is in
EPrints. (If not, someone should quickly create/configure one.)

That's the place to put the link to the publisher link.

      The other option is to include this information as a
      preliminary page added to the actual submission,
      embedding the information in the digital object itself.
       If there are any other great ideas floating around, we'd
      sure like to hear.

Yes, that's an option, and not bad as scholarly practice. But since
it entails more work for the author, and since it's already like
pulling teeth to get them to deposit, it's probably more efficient to
use the "other locations" field in the IR interface.

      Publishers frequently state that "Publisher version
      cannot be used", allowing only the author's pre or post
      refereeing drafts.  Well, as it turns out, many of the
      faculty that have time to consider archiving their legacy
      are emeritus or close to it and the publications they're
      interested in archiving no longer have a digital author's
      copy available.  We're stuck with how to proceed, if
      indeed we can.  Does scanning and OCRing a printed copy
      of an article satisfy this requirement?

I agree completely with the previous reply by Shane Beers below: Just
"repurpose" the PDF or scanned OCR.

Stevan Harnad

      From: Shane Beers <sbeers -->

      I've discussed this in past dspace threads, but
      I'll mention it again  
      here. I frequently use a software called ABBYY
      FineReader Pro
      ), which allows one to import an existing PDF and
      re-purpose the  
      content. I've been thinking about writing up a
      guide to using ABBYY to  
      do this, but it's not difficult to figure out, in
      my opinion.  
      Essentially you take the content and de-select
      things like page  
      headers/footers/etc and create a new PDF that uses
      the same textual  
      content, but does not contain any publisher
      information. This  
      successfully side-steps that issue, in my
      not-a-lawyer point of view.
Received on Tue Apr 22 2008 - 15:43:23 BST

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