Ireland's Higher Education Authority Mandates Green OA Self-Archiving

From: Stevan Harnad <amsciforum_at_GMAIL.COM>
Date: Fri, 22 Aug 2008 11:08:41 -0400

---------- Forwarded message ----------
From: Niamh Brennan <nbrennan -->
Date: Fri, Aug 22, 2008 at 6:14 AM
Subject: Ireland's Higher Education Authority Mandates Green OA
To: Stevan Harnad <amsciforum -->

Dear Stevan,

Here's some more good news on the Green OA Archiving front: Ireland's
Education Authority has adopted an OA mandate 'in keeping with the
recommendations of the European Research Advisory Board (EURAB)
Policy in
relation to scientific publication'.

'Following a very supportive public consultation process' earlier
this year (, the HEA mandate came into effect on
June 30th
2008. It covers all research funded by the HEA (in whole or in part)
includes the Programme for Research in Third-Level Institutions (
PRTLI) and
the Programme of Strategic Cooperation between Irish Aid and Higher
and Research Institutes 2007-2011, amongst other very significant
funding initiatives.

The text of the mandate is available at this link:

and is reproduced below this message.

The Higher Education Authority is the statutory planning and policy
body for higher education and research in Ireland.  The HEA has wide
powers throughout the whole of the third-level education sector. In
it is the funding authority for all Irish universities, institutes of
technology and a number of designated higher education institutions.

With very best wishes,


Niamh Brennan
Programme Manager
Research Information Systems & Services
Ussher Library, Third Floor
Trinity College Library Dublin
College Street, Dublin 2
phone: + 353 1 896 1646
The Higher Education Authority (HEA) has established and will promote
following policy relating to the placement of research publications
in Open
Access repositories.
Where a research publication arises in whole or in part from HEA
funded research
(i.e. where one or other of the researchers concerned receives HEA
funds in
support of their endeavours), the following policy will be adhered to
effect from 30th June 2008.
The HEA policy is adopted on the following key principles:
The intellectual effectiveness and progress of the widespread
research community
may be continually enhanced where the community has access and
recourse to as
wide a range of shared knowledge and findings as possible. This is
the case in the realm of publicly funded research where there is a
need to
ensure the advancement of scientific research and innovation in the
of society and the economy, without unnecessary duplication of
research effort.
1.        This publication policy confirms the freedom of researchers
to publish
first wherever they feel is the most appropriate.
2.        The effect of the policy is intended to increase the
visibility of,
and improve access to, the research funded by HEA and the State,
where such
research is intended to be published by the researcher(s) concerned.
3.        The policy is based on recognised best practice.  It is in
with the recommendations of the European Research Advisory Board
(EURAB) Policy in
relation to scientific publication.  It is also in keeping with the
OECD Ministers' Declaration entrusting the OECD to work towards
commonly agreed
Principles and Guidelines on Access to Research Data from Public
Conditions to which HEA funded award recipients should adhere:
1.        All researchers must lodge their publications resulting in
whole or in
part from HEA-funded research in an open access repository as soon as
is practical
after publication, and to be made openly accessible within 6 calendar
months at
the latest, subject to copyright agreement.
2.        The repository should ideally be a local institutional
repository to
which the appropriate rights must be granted to replicate to other
3.        Authors should deposit post-prints (or publisher's version
permitted) plus metadata of articles accepted for publication in
peer-reviewed journals and
international conference proceedings.
4.        Deposit should be made upon acceptance by the
Repositories should release the metadata immediately, with access
to full text article to be applied as required. Open access should be
as soon as is practicable but not later than six months after
5.        Suitable repositories should make provision for long-term
of, and free public access to, published research findings.
6.        Books and book chapters are not covered by such
repositories but the
following condition applies in such cases.  When a book goes out of
print or
four years following publication, whichever is sooner, and the
publisher does
not foresee a further print run or availability online for the work
within a
six-month period, then authors should make the work available online
in an open
and accessible way.
7.        Metadata has already been noted under point 3.  Data in
general should
as far as is feasible be made openly accessible, in keeping with best
practice for
reproducibility of scientific results.
8.        Software, together with methods and algorithms, are not
covered by Open Access repositories.  However in keeping with best
practice of scientific
reproducibility key scientific results should be made available
9.        HEA may augment or amend the above requirements wherever
necessary to
ensure best practice in Open Access.
How does Open Access work?
An Open Access repository is a storage and retrieval system where
research findings and papers would be stored and made available for
full, open
and free access by the research community and the general public.
A number of Irish universities currently provide open access
repositories of
their own and a consortium of the seven Irish universities is engaged
in the
development of a national open access repository system, i.e.,
connecting the
repositories of each participating institution for fuller public
as funded by SIF.
In an Open Access repository system, the usual copyright and fair
considerations are not waived and publication on Open Access does not
prior publication in a recognised research journal or commercial
Making scholarly publications available on Open Access allows them to
be freely
accessed by anyone worldwide using an internet connection.  The
readership of Open Access material is far greater than that for
where the full text is restricted to subscribers only.  Open Access
repositories are also designed to expose the details of their
contents to web
search engines.
Received on Fri Aug 22 2008 - 16:09:41 BST

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