U. Edinburgh: Scotland's 6th Green OA Mandate, UK's 22nd, Planet's 67th

From: Stevan Harnad <amsciforum_at_GMAIL.COM>
Date: Fri, 6 Mar 2009 21:09:52 -0500

    [ The following text is in the "UTF-8" character set. ]
    [ Your display is set for the "iso-8859-1" character set. ]
    [ Some characters may be displayed incorrectly. ]

                        ** Apologies for
                        Cross-Posting **




  Institution's/Department's OA Eprint Archives

[growth data] http://www.era.lib.ed.ac.uk/

  Institution's/Department's OA Self-Archiving Policy


The University of Edinburgh has adopted an OA mandate. Here's an
excerpt from the Open Access Publications Policy (January 27 -
February 4, 2009), the proposal which the university's Electronic
Senate approved on February 18, 2009:

This... Publications Policy... requires researchers to deposit their
research outputs in the Publications Repository, and where
appropriate in the Open Access Edinburgh Research Archive in order to
maximise the visibility of the University˙˙s research....

This policy will be implemented [i.e. become mandatory] from January
2010, and in the meantime, researchers are encouraged to deposit

The Publications Repository (PR) is a closed repository for use only
within the University of Edinburgh and is an internal University tool
for research output management, while Edinburgh Research Archive
(ERA) is a public open access repository, making content available
through global searching mechanisms such as Google.

This policy requires each researcher to provide the peer reviewed
final accepted version of a research output to deposit. The policy
encourages the deposit of an electronic copy of nonpeer reviewed
research, particularly where this may be used for national
assessments. Researchers (or their proxies, eg research
administrators) will deposit these research outputs in the PR, and at
the same time provide information about whether the research output
can be made publicly available in ERA. It will then be automatically
passed into ERA, where this is allowable, with no further input from
the researcher or their agent....

There are several strong reasons for pursuing the requirement for the
deposits of such research outputs at the moment:

1.  The impact of research is maximized because there is growing
evidence that research deposited in Open Access repositories is more
heavily used and cited

2. The deposit of outputs in ERA will support compliance with
Research Council and other funding agency requirements that research
outputs are available openly.

3. This will ensure that each research output has consistent metadata
and ensures longevity which, for example, a researcher˙˙s own website
does not.

4. Items which are already in Edinburgh Research Archive are well
used. The average number of times each item was downloaded during
2008 was 228, with the top countries downloading Edinburgh research
being: United States, United Kingdom, Australia, China, Iran and

5. Researchers, research groups or Schools can use the PR to provide
automatically generated output for their own websites, or for their
curriculum vitae.

6. Future possible metrics based research assessment will require us
to ensure that Edinburgh˙˙s research be cited as much as possible,
and this means that it must be as visible as possible....

9. This will become a competitive tool for Edinburgh˙˙s research by
enhancing its reputation and branding as a good place to carry out

11. The world of scholarly communication is changing˙˙adopting this
policy in Edinburgh will help us move forward within this changing
environment. Other universities require their researchers to deposit
research outputs. Harvard University, Stirling University˙˙the first
in the UK to do so, and very recently the University of Glasgow, have
adopted institutional requirements for such deposit.

12. Such a deposit requirement is in line with other UoE policies on
knowledge exchange, public accountability and serving the public

Since this initiative requires changed patterns of work from
researchers, there will be many questions some of which are addressed
in this section....

-- What happens if I don˙˙t want to make the research output public?
There will always be a variety of circumstances where it is not
possible to deposit, for example where a researcher does not wish to
go public with their research immediately, because they wish to
publish further, or where commercial reasons exist or where there are
copyright ˙˙issues (considered below). In these cases the research
output should be deposited but only the metadata will be exposed in
the PR the item will not be passed into ERA until permission is

-- What happens if the publisher does not agree? You should try to
avoid assigning the copyright to the publisher or granting them an
exclusive license. Rather, you should aim to grant a nonexclusive
licence which leaves you with the ability to deposit the work in the
University Repositories and possibly make it available in other
digital forms. 

-- How should I communicate this with the publisher? There will be
advice and guidance on how to achieve this and template forms to show
how you can amend Publisher copyright forms.

-- What about research outputs which are not journal articles? The PR
and ERA can accept most research output types including books, book
chapters, conference proceedings, performances, video, audio etc. In
some cases ˙˙ for example books not available electronically ˙˙ the
PR/ERA will hold only metadata, with the possibility of links to
catalogues so that users can find locations....

-- What about my research data? Data supporting research outputs is
also required by RCs to be made available? and this can be included
where requested. IS is establishing a working group to consider
research data issues....

-- I would like to publish in an author-pays Open Access journal.
Does this mean that I also have to deposit?  Yes, please deposit the
research output in the normal manner....
Received on Sat Mar 07 2009 - 02:14:54 GMT

This archive was generated by hypermail 2.3.0 : Fri Dec 10 2010 - 19:49:43 GMT