Re: University policy mandating self-archiving of research output

From: Leslie Carr <>
Date: Thu, 15 Jan 2004 15:11:38 +0000

For the record, last year we used the eprint archive in our school to
generate the returns for our Annual Research listing. We will be doing
the same again this year PLUS we will be using it to generate the
paperwork for our internal Research Assessment Exercise (a practise run
for the 5-yearly UK national assessment).

We have had an official school policy in place for a while (and have
been collecting metadata for a longer period before that) and so our
experience won't be the same as yours, but I would be very glad to
compare notes

Les Carr
School of Electronics and Computer Science,
University of Southampton
On 15 Jan 2004, at 13:15, Stevan Harnad wrote:
> ---------- Forwarded message ----------
> Date: Thu, 15 Jan 2004 16:32:57 +1000
> From: "Paula Callan, E-Print Archive Project Officer (QUT)"
>     <p.callan_at_QUT.EDU.AU>
> Subject: University policy mandating self-archiving of research output
> The need for institutional policies mandating self-archiving has been a
> frequent topic on this forum.
> At Queensland University of Technology (QUT) in Australia, this advice
> was
> taken on board during the planning stage for our eprint repository, QUT
> ePrints which was launched a few week ago (see:
> ).
> Tom Cochrane, QUT's Deputy Vice-Chancellor (Technology, Information and
> Learning Support) developed a suitable policy proposal and took it
> through
> the University's committee system. The senior research community at the
> university is well versed in the cost and access issues, and this
> helped
> the DVC to present the issue persuasively.  Consequently, when the
> Academic
> Board of the University endorsed an eprint policy for QUT (effective
> from
> January 2004) it was on the recommendation of Research and Development
> Committee. (see: )
> The policy was developed in consultation with the major stakeholders so
> that the University as a whole would own the policy. We now have a
> clear
> institutional mandate for self-archiving which will be backed up with
> plenty of promotion, training and support.
> As the QUT Eprint Archive Project Officer, I am currently
> investigating how
> the annual collection of QUT research output data (required for
> mandatory
> Government reporting) could be used to assist with populating the
> archive,
> or vice versa. I am keen to hear from peers at other institutions who
> may
> be doing something similar.
> QUT ePrints is still in its infancy and most of our researchers have
> yet to
> return from vacation.  However, the documents are starting to trickle
> in
> already so I am very optimistic.
> **************************************************************
> Paula Callan  BA (UQ), GradDipLib&InfoSys (QUT), GCEd (Higher) (QUT)
> E-print Archive Project Officer / Liaison Librarian
> Queensland University of Technology,  Brisbane,  Australia
> CRICOS No. 00213J
> Email:     Ph: (07) 3864 4670 (Mon-Wed)  (07) 3864
> 3795
> (Thu-Fri)
> ***************************************************************
Les Carr
Received on Thu Jan 15 2004 - 15:11:38 GMT

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