Re: Decision on OA policy Lund University

From: Stevan Harnad <>
Date: Wed, 14 Dec 2005 15:04:42 +0000

On Wed, 14 Dec 2005, Rabow Ingegerd wrote:

> On November 14, 2005, Lund University became the first Swedish
> university to have a policy on Open Access.
> Resolution
> In order to maximize the number of open access publications the Board
> of Lund University strongly recommends that:

If one slight change is made to the Lund OA policy, the "strongly
recommends" can be uncontroversially changed into a "requires":

The only change needed is that what is required is the *deposit*
(immediately upon acceptance for publication) of the author's
final draft. Then Lund need only "strongly recommend" that *access*
to that draft should be set as OA (rather than RA, restricted to
institution-internal access).

> Researchers at Lund University, if possible, publish in journals
> with open access

As there are far fewer OA journals to publish in than OA journals,
the recommendation to publish in OA journals should not be the primary
but the secondary component of the Lund policy. The primary should be
the requirement to deposit in the Lund Institutional Repository (IR)
all papers published in non-OA journals (and the strong recommendation
to set access to them as OA) immediately upon acceptance for publication.

> If no equivalent open access journal is available, researchers choose
> a journal allowing parallel publishing/deposition of the article

As 93% of journals have a "green" policy on immediate OA access-setting
(journals have no say at all about institution-internal deposit),
the optimal Lund OA policy is (1) required deposit pus (2) strongly
recommended OA-setting. Recommend publishing in the 93% of non-OA journals
that are OA green (including the 8% of journals that are OA gold).
But require immediate deposit in 100% of cases.

> Transfer of copyright be avoided. As a minimum the author's right to
> parallel publishing must be retained

It is not useful to refer to the self-archiving of the author's refereed final drafts
as "parallel publishing." Journals publish. Authors and their institutions provide
supplementary ("parallel," if you like) *access* to the published research,
by self-archiving the author's refereed final draft free for all on the web.

It is desirable and useful to retain copyright, but it is not *necessary* in order
to provide OA. Publishing in any green non-OA journal or any gold OA journal
and self-archiving is sufficient. For the 7% of non-OA journals that are still gray,
deposit the final refereed draft immediately upon acceptance, set access to RA instead
of OA, if desired, and equip the IR with an automatic feature so would-be users
can one-click email the author an eprint-request, and the author can one-click
approve the emailing of the eprint to the requester. (The Eprints IR software now has
this feature, and Dspace is soon likely to have it too; other softwares are
certain to follow suit.)

> Lund University work for the transition of scholarly journals to a
> publishing model, where articles either are made freely available to
> the reader directly or through parallel publishing

If, as stated at the outset, the purpose of Lund's OA policy is "to maximize the
number of [Lund's] open access publications" then there is no need to wait for
"the transition of scholarly journals to [another] publishing model," nor for any
reference to "parallel publishing": just supplementary self-archiving so as to
maximise access to Lund research publications.

A word to the wise...

Stevan Harnad

A complete Hypermail archive of the ongoing discussion of providing
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UNIVERSITIES: If you have adopted or plan to adopt an institutional
policy of providing Open Access to your own research article output,
please describe your policy at:

    BOAI-1 ("green"): Publish your article in a suitable toll-access journal
    BOAI-2 ("gold"): Publish your article in a open-access journal if/when
            a suitable one exists.
    in BOTH cases self-archive a supplementary version of your article
            in your institutional repository.
Received on Wed Dec 14 2005 - 15:35:52 GMT

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