The University of Southampton
Alumni and supporters

Alumni data

Data Protection Statement

1998 Data Protection Act

All data is securely held in the University Alumni and Development Office and will be treated confidentially and with sensitivity for the benefit of the University of Southampton and its members. The data is available to our international offices, colleges, faculties, academic and administrative departments, recognised alumni societies, sports and other clubs associated with the University, and to agents contracted by the University for particular alumni-related projects. Data is used for a full range of alumni activities, including the sending of University publications, the promotion of benefits and services available to alumni, notification of alumni events and of programmes involving academic and administrative departments. Data may also be used in fundraising programmes, which might include an element of direct marketing. Under the terms of the 1998 Data Protect Act you have the right to object to the use of your data for any of the above purposes. If you would prefer us not to use your information in this way, please contact the Alumni Office on 02380 592747 or email us at

Purpose 10 of the University's notification with the Information Commissioner

Data Controllers further description of Purpose:

Alumni relations:

The promotion of the relationship between the University and its alumni; University-related fundraising initiatives involving alumni; Advertising and promotion of alumni events and reunions; Distribution of University mailings (e.g. alumni magazines, newsletters, annual reports) and message forwarding (without disclosure of data); The promotion of benefits and services available to alumni from third parties; Eliciting non-financial support (e.g. careers advice to students, help with student recruitment).

Data subjects are:
Staff including volunteers, agents, temporary and casual workers, suppliers
Relatives, guardians and associates of the data subject
Students and pupils
Donors and lenders
Associates, Friends of the University
Customers, Clients of the University

Data classes are:
Personal Details
Family, Lifestyle and Social Circumstances
Education and Training Details
Employment Details
Financial Details
Goods or Services Provided
Racial or Ethnic Origin

Student record:

Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):

University affiliated/associated groups; recipients of university services; student union
Data subjects themselves
Relatives, guardians or other persons associated with the data subject
Employees and agents of the data controller
Suppliers, providers of goods or services
Financial organisations and advisers



Contact details:

If you have any queries please contact the Alumni Relations Office:, 02380 592747
Update your details with us or drop an email to

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