Skip to main navigationSkip to main content
The University of Southampton
Doctoral CollegePostgraduate Research Handbook

Degree Candidature

Attendance

The University’s expectations of your time commitment to your studies is outlined in paragraph 49 of the Code of Practice for Research Degree Candidature and Supervision. The University’s general regulations on Attendance and Completion of Programme Requirements also outline the University’s general expectations of attendance.

 

Holiday and absence due to ill-health

Information on holidays and absence can be found in paragraph 62 of the Code of Practice for Research Candidature and Supervision.

External factors affecting your attendance or performance in your studies/research

We expect you to take responsibility for your studies to ensure that your full academic potential can be realised. However, sometimes difficulties can arise that can affect you.

If you are absent from an assessment or have other grounds for believing that your studies have been affected by external factors you must bring this to the attention of your Faculty Graduate School Office immediately. Whilst we recognise that students can sometimes be reluctant to discuss cultural, sensitive or personal issues, it is essential that you bring problems affecting you to our attention immediately so that we can determine how best to help you.

In line with the Regulations Governing Special Considerations and Suspension of Candidature for Postgraduate Research Students you may request:

  • A suspension of candidature (which may or may not be related to Special Considerations);
  • An extension to candidature;
  • An extension to a Progression Review Report submission deadline;
  • To reschedule a Progression Review or, in exceptional circumstances only, a viva voce examination;
  • An extension to a revised thesis submission deadline (following a viva voce examination);
  • Special Considerations to be given to the outcome of an assessment;
  • Circumstances to be logged until such a time that you may wish to make a request for Special Consideration.

For more information on submitting a request please refer to the guidance information at the back of the request forms.

 

Parental leave

If you become a parent during your studies, you are entitled to a period of maternity or paternity leave, suspended from your studies. You will need to submit a request for a suspension of candidature in accordance with the Regulations Governing Special Considerations and Suspension of Candidature for Postgraduate Research Students

With regards to suspension of candidature, the University will comply with its obligations under the relevant immigration legislation which may be updated from time-to-time.

If you are concerned about your entitlement to remain in the UK as a result of suspension of candidature, you should seek urgent advice from the Visa and Immigration Student Advice Service.

 

Suspending your studies

Periods of authorised suspension are not included as periods of candidature. Information on suspension of candidature can be found in paragraphs 42-43 of the Regulations for Research Degrees and the Quality Handbook. Requests for suspension should be made in line with the Regulations Governing Special Considerations and Suspension of Candidature for Postgraduate Research Students.

For more information on submitting a request please refer to the guidance information at the back of the request forms

 

Extension to Candidature

Extension of candidature may be granted only where there is a good cause and on your specific application. Requests for extension should be made well in advance of your original thesis submission date. Information on extensions to candidature can be found in paragraphs 44-45 of the Regulation for Research Degrees and the Quality Handbook. Applications for extension should be made in line with the Regulations Governing Special Considerations and Suspension of Candidature for Postgraduate Research Students

Special Considerations

During your studies, there may be circumstances outside of your control which have, or may in the future, have a negative effect  on your research candidature; including performance in a recent or upcoming Progression Review or final viva voce examination, or your ability to meet a deadline for submission of a Progression Review Report or final thesis. In line with the Regulations Governing Special Considerations and suspension of candidature for Postgraduate Research students you may request:

  • A suspension of candidature (which may or may not be related to Special Considerations);
  • An extension to candidature;
  • An extension to a Progression Review Report submission deadline;
  • To reschedule a Progression Review or, in exceptional circumstances only, a viva voce examination;
  • An extension to a revised thesis submission deadline (following a viva voce examination);
  • Special Considerations to be given to the outcome of an assessment;
  • Circumstances to be logged until such a time that you may wish to make a request for Special Consideration.

For more information on submitting a request please refer to the guidance information at the back of the request forms.

Nominal Registration

Nominal registration is an enrolment status that may be requested following a minimum period of supervised candidature.  It is not an automatic right, but a privilege that must be earned through the satisfaction of specific criteria.

Full details of nominal registration can be found in paragraphs 82-83 of the Code of Practice for Research Degree Candidature and Supervision, and paragraphs 37-41 of the Regulations for Research Degrees. If you remain in nominal registration for longer than six months a fee is payable to the University if you do not submit your thesis within six months of transferring to nominal registration. Details can be found in paragraph 11 of the University’s Fees, Charges, and Expenses regulations.

Please note: full tuition fees are payable throughout your period of candidature until your transfer onto nominal registration has been confirmed.

Student Support Review Regulations

The Student Support Review Regulations applies to enable the University to respond appropriately to situations where visible signs of illness, mental health difficulties, psychological, personality or emotional disorders may have a profoundly disturbing impact on the functioning of an individual student and/or the wellbeing of others around them. The University has a positive attitude towards those with impairments and is committed to maintaining students’ wellbeing. The policy identifies the procedure and support available to both students and staff when a student becomes unwell and/or presents a risk to self and/or others.

Resolving issues

In the first instance, you should raise the issue informally with the most relevant member of staff involved. If the matter is not satisfactorily resolved, or for any reason you feel unable to speak to the staff member involved, you should discuss the matter with a member of your supervisory team or your Doctoral Programme Director. You may also talk to:

  • Your Faculty student representative*
  • The SUSU PGR Officer
  • The SUSU Advice Centre
  • The Faculty Director of the Graduate School*
  • The Faculty Senior Tutor*
  • The Doctoral College

* Contact details available in the Faculty section of the Handbook

Help

Help

I need help with...

Privacy Settings