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The University of Southampton
Human Resources


This page provides links to policies, procedures and guidance related to sickness absence and pay, including sick pay entitlements, recording and managing absences (short and long term), medical fit notes, return to work interviews, and the Occupational Health Service.

Procedure and policies

Procedure – Managing Sickness Absence and Ill Health

Policy - Sick pay for staff at Levels 1-3

Policy - Sick pay for staff at Levels 4 and above

Links to sickness related HR policies and guidance:

Reporting and recording sickness absence

Explains the process for reporting a sickness absence and how to record the absence on MyView.

Managing sickness absence and ill health

Information and guidance on how to manage sickness absence (short term and long term).

Sick pay

Details the entitlements to occupational sick pay for staff at different levels.

Return to work meetings

Best practice advice on holding return to work meetings, including links to the forms for recording the outcomes of meetings.

Medical fit notes

Guidance on what to do with fit notes (statement of fitness for work).

Occupational Health

Information about the Occupational Health Service, including contact details and links to the referral form.

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