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The University of Southampton
Public Engagement with Research

How to get involved

The call to participate in Southampton Science and Engineering Festival 2024 as a contributor is NOW OPEN.

The Festival will run from Friday 8th to Sunday 17th March 2024 and you will be able to contribute two different types of events:

All digital content and the complete programme of live events will be hosted on the official website: 


Outline of the registration process

Submissions for all activities are password protected, with a one-stage process for the Southampton Science and Engineering wider festival and a three-stage process for Science and Engineering Day.

To make a submission, you need to fill in the registration form available at

The information required at each of the stages, including ID and password, are available in the following documents:


After each submission, you will receive an automated confirmation email with a summary of your input immediately on completion.

More information for new and returning exhibitors are detailed in the FAQs for Exhibitors 2024 document available HERE.  


Key dates

Please note that there are firm deadlines for each of the stages. These are set in order for us to deliver the best experience possible for both exhibitors and visitors and make sure that all requirements and expectations are met for our venues too.

Submission Deadlines - WIDER FESTIVAL

Submission Deadlines - SCIENCE AND ENGINEERING DAY (provisional dates for if event taking place in March)

To save all deadline dates in your calendar, please download the calendar files available at - these include a reminder set 3 days before the deadline.


For researchers and staff

If you are a researcher at the University of Southampton looking to showcase your project at Southampton Science and Engineering Festival, please note that the internal call at the University of Southampton for contributors usually opens in December/early January.

You can sign up to our NEW UoS Festival (internal) Exhibitors mailing list to receive the call directly to your personal inbox. 

An 'Exhibitor Registration' call will be posted on SUSSED, Staff Matters, on the Public Engagement Network (PEN) MS Teams channel and sent to the PEN mailing list. These internal communications will contain information to submit your activity.

The call will also be announced on the PERu social media profiles, so follow #SOTSEF and UoS Engagement on TwitterFacebook and Instagram to stay in the loop.

If you wish to join the PEN mailing list, please e-mail and include your Department and field of research if applicable. 


For students

Undergraduate and postgraduate students and student societies are more than welcome to submit relevant content to be included in the Festival programme. See the section above for more details regarding the registration call. 

Students interested in running an activity/event are also invited sign up to our NEW UoS Festival (internal) Exhibitors mailing list to receive the call directly to their personal inbox.

To stay updated with the latest news and announcements (including personal development opportunities), don't forget to join the Public Engagement Network MS Teams channel too and follow #SOTSEF and UoS Engagement on social media.

STUDENT AMBASSADORS: students at the University of Southampton looking to volunteer alongside researchers or staff, or to be paid to work as a Student Ambassador are asked to check with their local Student Ambassador scheme (a call will be send out by email at the beginning of January for general helpers) or get in touch by sending an e-mail to Opportunities to join as Student Ambassadors will also be advertised on the UoS Engagement's Instagram account


For external exhibitors

This call is open to national and international collaborators of researchers at the University of Southampton, freelance artists, public engagement professionals, local cultural venues, schools, trusts and community groups.

To be among the first to find out when the exhibitors' registration open, sign up to the UoS Festival (external) Exhibitors mailing list and start following #SOTSEF and UoS Engagement on TwitterFacebook and Instagram to remain updated.

If you are an external exhibitor hoping to engage with the public at Southampton Science and Engineering Festival, please e-mail us at to further discuss your ideas. 

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