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What happens in the assessment

How is the assessment completed?
How is the assessment completed?

The link to the Student Support Fund application can be found here 

You will not be able to submit the application without the relevant supporting documentation.

If you have any difficulty obtaining the documentation please email; and an advisor will be happy to discuss your options.

Once your application has been received your case will be assigned to an advisor, who will aim to complete with your case in full within 15 working days, (please be aware that complex cases or those requiring additional information/supporting documentation can take longer).

The advisor will use the information you have provided to complete a standard assessment as a starting point.

Essentially we will look at the weekly income  against your weekly essential expenditure for the assessment period to see whether or not you have enough money to live on.

We use set figures for some expenditure such as food, utilities and socialising to ensure all students are treated in a fair and equitable manner. These may differ from what you have listed in your application and may be areas which you could review.

We also use caps. These are maximum amounts that we include which we believe to be appropriate to the area. If the figures in your personal budget exceeds theses caps this may be an area which you could review.

We do not include everything that you spend money on. Our role is to look at what funding you need to attend university and as such we do not include lifestyle choices, however, these are areas where you may be able to budget your spending. 

Below is a table of the income and expenditure that we will include in the assessment process and the documentation you will need to submit.

You will only need to submit documentation that is relevant to your situation, but every applicant will be required to submit 3 months consecutive bank statements for any account they have access to. This will include savings, ISA, Investment accounts, Joint accounts (excluding bills accounts for shared properties) and non-UK accounts.

Figures are quoted in weekly amounts.


Type of Income How it is used in the assessment Documentation to be submitted
Statutory funding  Included in full A copy of your Student Finance/NHS bursary notification
Studentship/sponsorship Included in full If this is not through the university a copy of the confirmation letter
University of Southampton bursary Included in full Not required
Care leavers bursary Not included Not required
Postgraduate/study loan Any tuition fee element is not included A copy of your Student Finance notification
Means tested benefits (housing, tax credits etc.) Included in full A copy of the notification of your benefit entitlement
Child benefit Not included Not required
Net earnings Not included for statutory funded students, however will be included in full for self-funding students 3 months wage slips/highlight on the bank statement
Savings Included in full excluding any element that is a result of current statutory funding A copy of your savings account statement from the 21 September 2020 onwards
Parental/ third party contribution Included in full and including where accommodation has been paid by a third party Highlight on the bank statement
Received child support Included in full Highlight on the bank statement
Partner’s income Included in full 3 months wage slips/highlight on the bank statement


Type of Expenditure How it is used in the assessment Documentation to be submitted
Food  £35 set figure Not required
Sundries items £8 set figure Not required
Insurance £6 set figure Not required
Socialising £5 set figure Not required
Mobile phone £8 set figure Not required
Gas £6.25 set figure Not required
Electricity £6.25 set figure Not required
Water £5 set figure Not required
TV Licence £3 set figure Not required
Internet £3.50 set figure Not required
The above are combined to give the Everyday Living Cost (ELC) used to assess self-funded students £86 set figure  
Child(ren) £67 set figure per child  

£100 cap on private rented for a single student excluding utilities

No cap for 1st year student’s in Southampton University accommodation

£124 cap including utilities for continuing students in Southampton University Halls and private rented Halls

These caps increase for couples

No cap for student’s with a mortgage

No cap for student’s with a child(ren)

A copy of the tenancy agreement/mortgage statement unless you are in university Halls of Residence

Travel to university

Only included if further than 1.5 miles from the university

Calculated on attending university for 3 days per week

 Not required

Course costs


£10 set figure except for:

£12 for Health Science students

£15 for year 2 WSA and music students

£25 for year 3 WSA and music students

 Not required

OFSTED-registered child care Included in full (we will take into consideration whether the number of sessions is appropriate for the number of study hours) Where possible 3 months invoices
Vehicle costs (mot, insurance, wear and tear, etc.) This is not included for the majority of students. Where it has been agreed we will use £25 set figure A copy of an up to date insurance certificate
 Travel Home We will use set zones to identify the cost of travel. We will use 3 trips per year for travel in the UK. We use zones to identify the cost of travel to non UK countries and will include 1 trip as standard. Not required
Glasses/Prescription Any reasonable amount will be included in full A copy of the purchase receipt or prescription if needed but not yet purchased.
Prescriptions £2.04 set figure Not required
Debts Only debts that have been reviewed and are part of a payment plan will be included (we do not include credit cards and overdrafts. If these are a concern then you may wish to discuss this with the Advice Centre) A copy of the loan agreement form
 Partner’s expenditure Set figures applied where appropriate As above where included

You will be required to submit at least 3 months consecutive bank statements for any accounts you have access to. We would ask that these are in their original format, (not copied onto Word or Excel). We would also like you to provide details of any entry over £100. The bank statement can either be annotated or a separate breakdown can be included, which ever is easiest.

A standard assessment length for all undergraduates is 40 weeks from the 21 September 2020-27 June 2021

Year 3 medics, any student in receipt of the care leaver bursary or DSA and any student with child care responsibilities will be assessed over 52 weeks

Part-time students will be assessed over actual time at university.

The assessment period may be altered at the discretion of the advisor depending on individual circumstances.

Individual circumstances are always considered when agreeing the outcome of an assessment.

If you are seeking support toward the purchase/repair of essential IT equipment please include this in your personal statement.

Click here to review the possible outcomes of an application

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