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The University of Southampton
Quality Handbook

Programme Lead

The quality assurance expectations of the Programme Lead role are detailed in various locations in the Quality Handbook.  This page collates the most relevant of these, but should not be considered an exhaustive list.  The information in the tabs below is generic and its interpretation and implementation may differ across Schools and Faculties. 

Some Schools and Faculties may offer additional resources and guidance for staff, have different reporting structures, or set alternative deadlines to meet their governance needs.  Advice should be sought from the Faculty CQA team in the first instance.

Board of Examiners

  • In the case of collaborative taught programmes, it is the responsibility of the Faculty to ensure that a Board of Examiners is constituted which includes appropriate representation of academic colleagues from all partner institutions involved in the programmes. It is normally expected that the ‘programme lead’, or other similar officer, from each partner institution shall be a member of the Board of Examiners together with all University internal examiners for the programme and the University-appointed external examiner.

Policies – Recognition of Prior Learning

  • Contacts for RPL within each Faculty must be clearly identified. These contacts may be Programme/Pathway Leads or other roles with a wider Faculty remit.

Recognition of Prior Learning Policy

Missing Marks Guidelines

The Academic Link Tutor may be the Director of Programmes or the Programme Leader.

The Collaboration Sponsor is normally a member of staff in a senior position and could be for example a Head of Academic Unit, a Director of Programmes or a Programme Lead.

Collaborative Provision Policy

To receive and respond to queries about academic issues, examination papers, dates of Board of Examiners meetings, accessing online systems and payment of fees and expenses.

To receive and respond to the External Examiners Report in line with the procedures detailed in the Quality Handbook.

Fitness to Practice (where relevant)

  • Anyone concerned about the behaviour, health and/or professional conduct of a student has the right to raise their concern. Usually the concern will be taken to the Programme Lead or relevant academic staff member. 
  • When a student is withdrawn from practice/programme this will be confirmed to him/her in writing normally within 5 working days. In the case of the former, the Programme Lead will notify the student of the concerns.
  • To act as a member of a Fitness to Practise Panel for another School.


Programme Validation

Meet with Academic Scrutiny Group: representation should be a minimum of 3 members of the programme team in addition to the Programme Lead (e.g. Module Leads.

Module Survey

  • Module survey results are shared with the relevant Associate Dean (Education and the Student Experience), Director of Programmes (and where relevant the Programme Leader).

Academic Student Representation Policy

Module Survey Policy

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