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The University of Southampton
Doctoral CollegePGR Handbook

Funding

Faculty Finance Contacts and Location

Arts & Humanities Finance Office, 65/2165 Avenue Campus, email: FAHfin@soton.ac.uk

Research Funding for Fieldwork, Conference Attendance or Travel Expenses- Non Funded Students

Non-funded students

Humanities makes available a nominal sum of money for fieldwork, travel expenses or conference attendance to non-AHRC/Wolfson funded students. Students must apply in advance for funds unless applying in the first round. Humanities PGR Student Research Fund Guidelines and Application Form should be completed by the deadlines as stated in the guidance

 

 

Research Funding for Fieldwork, Conference Attendance or Travel Expenses - SWW DTP funded students

AHRC SWW DTP students claim in a variety of ways depending on the claim.

For travel expenses for Cohort Days:

  • Students are advised that they should travel as cost-effectively as possible and that all receipts must be provided in order to reimbursement to be made
  • Travel by train or bus must be standard class only
  • Mileage is paid at 25p per mile up to a maximum of 1000 miles
  • Accommodation should not be reimbursed unless the student has made a request to the Hub and can provide evidence with the claim that their request was approved
  • Parking costs will be reimbursed if a student has driven and a valid receipt is produced
  • We will write in the correct subproject code so you don’t need to worry about this 

You must submit the travel expenses claim within two weeks of the date of the cohort day.

Once received your claim will be approved by the Director of the Graduate School and passed to the Humanities Finance team for processing. Please note that there may be a delay of several weeks between putting in the claim and receiving reimbursement. In order for the reimbursement to be paid by BACS to your nominated bank account please make sure you have updated the bank details section of your Student Record via SUSSED.

 

Research Funding for Fieldwork, Conference Attendance or Travel Expenses - Archival/Honor Frost Foundation funded students

Students can claim expenses against their dedicated expenses pot each year. The claim must be made within the financial year that the event occurred. The claim form to be completed can be found by going to the following link, selecting Finance Form Store (you may have to log in with your username and password), selecting the Travel and Expenses Documents/Travel Claim Documents and downloading the Travel Claim University Personnel form. Once completed please return the form to the Arts and Humanities Graduate School Office for approval and state that you are an Archival/Honor Frost Foundation funded student.

 

Research Funding for Fieldwork, Conference Attendance or Travel Expenses - Wolfson funded students

Wolfson funded students will be paid their fieldwork/travel or conference expenses pot at the start of the academic year so do not need to submit claims. Please be aware that as a result, Wolfson funded students may not request funding from the Humanities PGR Student Research Fund. 

 

Research Funding for Fieldwork, Conference Attendance or Travel Expenses - SMMI Leverhulme funded students

SMMI Leverhulme funded students who started from 2015/16 onwards have a dedicated RTSG funding pot from which they can claim each year. Students are aware of the amount of this pot per student each year but can ask the Graduate School Office for confirmation should they require. The claim must be made within the financial year that the event occurred. The claim form to be completed can be found by going to the following link, selecting Finance Store (you may have to log in with your username and password), selecting the "Travel and Expenses Documents" then "Travel Claim Documents" and downloading the "Travel Claim University Personnel" form. The form must be signed by the student's supervisor as the authorising signatory. Once completed please return the form to the Humanities Graduate School Office to insert the subproject code and pass onto the Faculty Finance team for processing.

 

Inter Campus Travel Faculty Funding

The Doctoral College and Deans of Faculties have agreed that when a doctoral student needs to do significant travelling between University of Southampton sites, the Faculty to which the student belongs will pay for those specific costs rather than the student. Each faculty has been asked by the Chair of the Doctoral College to develop its own process for doing this.

As such, in the Faculty of Arts and Humanities, if a student needs to carry out significant amounts of travel between the Avenue Campus (or Highfield in the case of Music students) and either NOCS, the General Hospital or Winchester School of Art, the faculty will pay the bus fares for such travel if the claim is supported by the student's supervisor. Travel between Avenue and Highfield Campus may not be claimed. Only bus fares can be claimed, not car/bike mileage or parking.

Should a student need to claim bus fares in line with the criteria above they must:

  • complete a "Travel Claim University Personnel" form which can be obtained from the University's Finance Form Store, selecting Finance Store (you may have to log in with your username and password), selecting the "Travel and Expenses Documents" then "Travel Claim Documents" and downloading the "Travel Claim University Personnel" form
  • Return the form to the Graduate School Office within ONE MONTH of the travel with:
    • an accompanying email from the student explaining the requirement to travel to the specific location for research purposes
    • an accompnaying email from the supervisor approving the claim
    • the receipts for the bus travel

The Director of the Graduate School can then approve the claim and add the relevant subproject code to the form. The Graduate School Office will then pass the claim form onto the Faculty Finance team for processing.

 

The Alternative Guide to Postgraduate Funding

The University has a subscription to The Alternative Guide to Postgraduate Funding, which means current students can access it for free. The guide focuses on a major alternative but underutilised source of postgraduate funding: charities and trusts. You can use it to look for sources of funding for fees, maintenance, conferences, field trips, and travel. The guides was written by two recent postgraduates who between them have won over £45000 for 55 different charity awards. It contains model personal and financial statements, and over 250 links to voluntary sector funding sources.

University of Southampton staff and students can download a copy of The Alternative Guide to Postgraduate Funding from our Researcher Portal.

 

Other Sources of Funding

Grants for Individuals is available through the e-Resources in the Library. You will need to use the username and password available on the Library website found here

The University offers a large variety of funding opportunities for postgraduate research students.

For PGR students from outside the UK and EU there are funding opportunities available from a number of sources. For further details please see the funding pages on the Doctoral College Website.

You should also consult electronic resources for funding opportunities; although it will not always be possible to obtain full funding for a project or trip from a single source, you may be able to put together a package from a variety of funding bodies. Externally, you should try, for example: http://www.postgraduatestudentships.co.uk/

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