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The University of Southampton
Doctoral CollegePostgraduate Research Handbook

Research Programme Information

Induction

All students are invited to attend induction meetings run by the Humanities Graduate School.  

The main/coordinating supervisor must organise the first supervisory meeting with the student and supervisory team within 2 weeks of the student commencing their studies.

Thesis in a Language Other than English

If English is not the student's first language and they feel that they would need to submit their thesis in a language other than English, they need to discuss this with their supervisor. This decision needs to be made within the first year of candidature.

If the supervisor and student wish to request that the thesis be written in a language other than English they must complete the General Approval Form and obtain the relevant discipline Doctoral Programme Director's (DPD) signature before submitting the form to the Graduate School Office. The Director of Graduate Studies will then review the request. The Graduate School Office will then contact the student and supervisor with the outcome.

Thesis Length

If a student's thesis exceeds the prescribed length, they must complete the General Approval Form and obtain the relevant discipline DPD's signature before submitting the form the the Graduate School Office. The Director of Graduate Studies will then review the request. The Graduate School Office will then contact the student and supervisor with the outcome.

Integrated PhD

iPhDs in Applied Linguistics and Film Studies are on offer within the Faculty of Humanities.

Candidates are required to undertake the scheme of study over a period of four years full-time registration, to pass the required examinations, and to submit a thesis not more than 12 months later than the end of the fourth year of study. If part-time candidates are permitted, they are required to submit a thesis not more than 12 months later than the end of the seventh year of study. 

In the first year candidates will be required to follow a prescribed programme of modules (120 CATS credits at M-Level and 15 CATS credits at D-Level) which will be taught in the University. Candidates who successfully pass these credits and gain the required part average will be permitted to proceed to the second year of the programme.

Across the second and third years candidates must complete a further 30 CATS credits at D-Level and an advanced skills portfolio worth 15 CATS credits at D-Level and skills training sessions leading to the preparation of a thesis.

Information regarding modules on offer during years 1, 2 and 3 can be obtained from the Humanities Student Office.

Please contact Jane Glenn: modlang@soton.ac.uk for Applied Linguistics queries and Carol Churchouse: efphums@soton.ac.uk for Film Studies queries.

Information regarding skills training sessions and completing the advanced skills portfolio can be found by contacting the PGR Training team at: pgrtrain@soton.ac.uk

For details of the timeframe for students to upgrade/confirm please refer to the relevant table in paragraph 17 of the Higher Degree Regulations.

The full time candidate’s fourth (or equivalent if part time) year will be devoted to supervised research and preparation of a thesis.

Please read the Integrated PhD Programmes Guidance found in the University's Quality Handbook. Please read paragraph 16 of the Higher Degree Regulations and the Code of Practice for Research Candidature and Supervision.

Contacts

  • Students in year 1 of an iPhD programme should contact the Student Office (hums-studentoffice@soton.ac.uk, 65/1121) for all enquiries.
  • Students in years 2 and 3 should also contact the Student Office if their query relates to their modules. However, students in year 2 onwards should contact the Graduate School Office (fah-gradschool@soton.ac.uk, 65/2093) for all other enquiries.

Distance Learning PhD

The PhD by Distance Learning is governed by the University's Higher Degree Regulations and the Code of Practice for Research Candidature and Supervision.

Please read the University Framework for a PhD by Distance Learning found in the University Quality Handbook. This document covers the following principles of the programme:

  • the approval process
  • awarding
  • registration and enrolment
  • residency requirements and periods to be spent in Southampton
  • fees
  • the research environment
  • the facilities available to the student
  • research training and transferable skills training
  • supervision
  • monitoring and reveiw;
  • the upgrade from MPhil to PhD or confirmation of PhD status; and
  • the PhD examination.

The Faculty of Arts and Humanities currently has the following distance learning programmes:

  • PhD by Distance Learning in Applied Linguistics (Part-time)
  • PhD by Distance Learning in Archaeology (Full-time and Part-time) 
  • PhD by Distance Learning in English (Full-time and Part-time) 
  • PhD by Distance Learning in Film (Full-time and Part-time) 
  • PhD by Distance Learning in History (Full-time and Part-time) 
  • PhD by Distance Learning in Modern Languages (Full-time and Part-time) 
  • PhD by Distance Learning in Music (Full-time and Part-time)
  • PhD by Distance Learning in Philosophy (Full-time and Part-time) 

If a student is considering changing to one of these programmes, they should speak to their main supervisor in the first instance. More information regarding the structure of this programme can be obtained from the Graduate School Office.

If a change is to be made the following forms must be completed by the student, main supervisor and discipline's Doctoral Programme Director and returned to the Graduate School Office: 

 

Change of Programme

Changing the programme of study encompasses going from full-time study to part-time study or vice versa; changing to distance learning or vice versa; and changing the field of study. For further guidelines please read Different types of doctoral programmes.

If a student receives funding for their programme, they should refer to the Terms and Conditions of this to determine whether a change in programme is permissible.

 

 

Change of Mode of Study (full time to part time or vice versa)

Paragraph 18 of the University's Higher Degree Regulations stipulates the period of candidature for part-time and full-time students. Also paragraphs 61 and 62 of the University's Code of Practice state that leave holidays and absences due to ill-health are applicable for part-time students on a pro-rata basis. This should be noted by students who wish to change their mode of study.

Should a student wish to change their mode of study from full time to part time or vice versa, they will need to complete and submit the General Approval Form. The supervisor is also required to sign their support of the change on this form before passing it to the discipline's Doctoral Programme Director (DPD) and Graduate School Office. The Graduate School Office will ask the Director of the Graduate School to approve it and then notify the student and supervisor of the outcome and revised end of candidature deadline.

 

Change of Programme (changing PhD subject/transferring to MPhil/changing to or from distance learning)

If a student wishes to change their PhD subject or transfer to MPhil, they must complete a  PG Change of Programme Form (April 16) and pass it to their supervisor who must sign their support of the change. The supervisor should then submit this form to the Graduate School Office who will ask the Director of the Graduate School to approve it. The Graduate School Office will then notify the student and supervisor of the outcome.

Should a student wish to change to a Distance Learning programme, they should refer to the Distance Learning tab above. The student should complete a PG Change of Programme Form (April 16) and pass it to their supervisor who must sign their support of the change. The supervisor should then submit this form to the Graduate School Office who will ask the Director of the Graduate School to approve it. The Graduate School Office will then notify the student and supervisor of the outcome. The student and supervisor will then need to complete an Individual Arrangements for Distance Learning PhD form as well. Please refer to the Distance Learning page to download this form.

 

 

Research Integrity, Ethics and Intellectual Property

Academic Integrity

  • As a member of a 'learning community' students will be expected to maintain high standards of academic conduct and professional relationships based on courtesy, honesty and mutual respect (with both university staff and fellow students) throughout their degree. Developing skills in presenting well supported and referenced work is a significant part of students' work at University. As a student, working in accordance with standards of academic integrity means you are open, honest and must give due regard and recognition to the sources and resources which have informed the development of your learning as you progress through your degree programme and achieve success in your studies. Students will be given support and advice by their supervisory team about standards of good academic practice: from referencing conventions, through feedback on written work and advice on copyright. Students are expected to take responsibility for the honesty and integrity of their academic work and will have to declare that they are aware of the requirements for good academic practice and the potential penalties for any breach when they submit their work. The University takes any breaches of academic integrity (such as plagiarism, cheating, recycling of their or another student's work, or falsification of research) extremely seriously and any evidence of such can result in the termination of their programme.
  • The Faculty is aware that students may have experienced differing standards at other non UK institutions but it is essential that students take steps to ensure their full understanding of the standards expected at Southampton as significant penalties can be imposed if these are breached.
  • If it is suspected that students have not worked with academic integrity and investigation will be conducted within the University's defined procedures.
  • If students are found to have followed one of these practices there are a range of penalties which may be applied. These penalties will always affect the mark the student receives for the piece of work in question, and the most serious cases could lead to a reduction in degree classification or even termination of programme. Any breaches may also impact on any future references the University may be asked to provide. 
  • All research conducted by students and staff within the Faculty of Arts and Humanities involving human participants must receive ethical approval before commencement, through the Electronic Research Governance Online II (ERGO II) system.

ERGO - Faculty of Arts and Humanities

All students should read the Ethical Guidelines for the Arts and Humanities.

Students in the Humanities will need to complete the Student Ethics Checklist before carrying out any research. A copy of the completed checklist must be handed in to the Arts and Humanities Graduate School Office. Students must also keep a copy for themselves. If a change in the research topic happens, students must complete a new checklist and submit it to the Office to ensure that ethics has been considered before moving forward with the new direction of study. Other useful documents, can be found on the ERGO website under Downloads.

If you do not complete an ethics checklist, then you will need to register your project on ERGO II, if:

  • Your project involves human participants or human tissue less than 100 years old
  • Your project involves tangible Cultural Heritage

Students undertaking research with human participants must disclose the full details of their project for approval via ERGO, well in advance of research commencement. It is a disciplinary breach to begin research without approval. Forms for the applications for ethical approval can be found under Faculty/Department forms in the Downloads section on ERGO. Please see ERGO Research Submissions for further guidance.

For queries regarding ERGO, please contact Fiona Woollard, chair of the Faculty Ethics Committee or Harj Mandair in Research Innovation Services.

The University's regulations regarding ethics approval can be found in paragraph 33 of the Code of Practice.

Supervisor Information

If ethics approval is required, supervisors should ensure their student applies for approval and must sign the request before it is sent to the ethics committee. This should be done within 3 months of the student commencing their studies. If ethics approval is not required at the beginning of the project, the supervisor must review this throughout the project in case it is required later on.

 

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