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The University of Southampton
Student and Academic Administration

Assessments and Teaching – Student FAQs

This page provides information on the changes being made to teaching and assessments as a result of coronavirus (COVID-19). You will also find key information on the Special Considerations process.

FAQs

Please note: new questions and answers will continue to be added to this list, as required.

All students who do not have an essential reason to be on campuses should now stay at home. This will reduce the chances of contagion and allow staff with essential roles to work in a safer environment.

All teaching and academic support for the remainder of this academic year will be delivered online. There will be no teaching activity for the remainder of this academic year that will require you to be on campus.

What are the dates for summer term 2020?

Summer term began on Monday 20 April and will end on Saturday 13 June 2020.

When will programme delivery start?

Programme delivery by Schools and Depts will start on Monday 27 April. We will then teach for five weeks; this will allow us to make up for the week we missed by bringing forward the Easter Vacation. All teaching will end by Friday 29 May.

When will the Assessment Period run from?

The Assessment Period will run from 1 – 19 June; term will officially end on Friday 19 June.

All programmes being offered during this current academic year will have forms of assessment that can be undertaken off-campus and indeed outside the UK.  There will be no assessment tasks for the remainder of this academic year that will require you to be on campus.

Where can I get advice about education online?

The University’s specialist teams have created information designed to help you find the most appropriate options for you.

My assignments are physical rather than digital (e.g. artwork), how do I go about submitting my assignments?

Please contact your Subject Student Office for more information.

I had a field trip planned as part of my studies. Will this be going ahead?

In line with the advice (17 March 2020) from the Foreign and Commonwealth Office, all international and UK field trips within the next thirty days will be postponed. This period may be extended, so please check this webpage. This does not include placements.

When will I know more about assessments?

You will now have received your Assessment Plan from your Faculty. This plan outlines what you will need to do in order to complete this academic year. If you have any questions about the Assessment Plan, please contact the member of staff who sent you information on your new assessment.

The University has stated that they will work on the basis of a ‘no detriment policy’ what does that mean in terms of my weightings, awards and degree classifications.

Deputy Heads of Schools (Education) or your equivalent Programme Lead have been in touch with you via email with further information on the No Detriment Policy and your degree classification.

In deciding how to classify your degree this year we had to keep in mind a number of things:

  • you would want the process to be fair to all students graduating this year;
  • you would want the value of your degree to be maintained and the classification to be representative of your achievement;
  • the Office for Students, which represents your interests as fee-payers, has asked us to keep the process as close to our existing process as possible;
  • you would want us to minimise as far as possible the effect of any disruption to your study on the class of degree you are awarded.
  • SUSU Student Representatives provided input to this process as members of the classifications working group.

For further FAQs on degree classification and the No Detriment Policy, please visit the Classification webpage.

I failed a module, will my re-sit still be taking place in August, and will it be delivered online?

The ongoing University-level discussions around assessments include the supplementary examination period, when it should be, what assessments will be expected, and so forth. It is highly likely that any supplementary assessment will be delivered virtually. Please do not worry, and await further communication from us.

I was given the opportunity to take an exam in the supplementary period as a result of Special Considerations. What is happening?

The ongoing University-level discussions include the supplementary examination period for those students who were given the opportunity to undertake assessments as a result of Special Considerations. Please do not worry and await further communication from us.

My course is regulated through a professional body, does the no detriment policy apply to me?

Yes. For degrees where professional bodies, including accreditation, have requirements, we have worked closely with those bodies to ensure your revised assessments plans still allow you to meet those professional body requirements.

I am an integrated masters student, am I considered to be an Undergraduate or Masters student?

In the context of teaching and assessment decisions you are a 4th Year Undergraduate student.

The University has said the cut off for all assignments is the 22 March – What does that mean?

We expect that students would generally have been able to complete and submit work due before 22 March by the published deadline. Where individuals have had particular disruption related to their own personal circumstances that has had an impact on their ability to complete or submit such work they should use the Special Consideration process to let us know. 

We know that more students will have faced disruption in work for later deadlines. So, all work set should be completed to the best of your ability in order to show you have met the learning outcomes of your programme. The university is still considering very carefully how such work might best be used in the classification of degrees.

I am an externally repeating student, do all the decisions made about teaching and assessment apply to me?

Yes, all the decisions communicated to date are applicable to your teaching. Assessment will need to be considered on an individual basis, and your Faculty will be in contact with you separately to discuss the assessment that you will need to complete.

In my first semester I achieved less than a pass mark (40%) for an assessment, how will this impact on my overall mark in line with the University’s no detriment policy?

We will not raise any marks you have been awarded to date. However, we are currently working through how we ensure that you are not unfairly impacted.  

We are continuing to work on the detail of the ‘no detriment policy’ and student examinations and assessments, and will have further detail after 20 April 2020.

Student FAQs Continued

Special Considerations – Student FAQs

Please Note: The University will take account of the general impact the current situation will be having on students’ performance in assessment.

If the Covid-19 pandemic has had a disproportionate impact on you because of your own personal circumstances you should use the Covid-19 Extension Request for Assessment Form or Covid-19 Special Considerations Request Form

I still have to complete coursework for my module but I am struggling with the impact of Covid-19, can I request an extension?

Yes. To request an extension please complete the Covid-19 Extension Request for Assessment Form and submit the form by email to the Student Office. On the form you must describe your circumstances and how they have impacted you. 

For requests relating to assessment due for submission after Thursday 12 March 2020 you do not need to submit supporting evidence with your completed form. 

I have been granted an extension for my assessment but will still be unable to submit by the new deadline, what shall I do?

If you have already had an extension granted by submitting the Covid-19 Extension Request for Assessment Form and need further time, you do not need to complete another Covid-19 Extension Request for Assessment Form.

Please email your Student Office, stating that the same circumstances are ongoing and provide any additional information that is relevant. You should also state the additional period of time that is required. 

I have been unable to submit my coursework and/or complete an online assessment due to the impact of Covid-19, what can I do?

Complete the Covid-19 Special Considerations Request Form and submit the form by email to your Student Office. You should describe your circumstances and how they have impacted you. 

For requests relating to assessment due for submission after Thursday 12 March 2020 you do not need to submit supporting evidence with your completed form. 

I have submitted my coursework and/or completed an online assessment but feel my assessment has been adversely affected due to the impact of Covid-19, what can I do?

Complete the Covid-19 Special Considerations Request Form and submit the form by email to your Student Office. You should describe your circumstances and how they have impacted you. 

For requests relating to assessment due for submission after Thursday 12 March 2020 you do not need to submit supporting evidence with your completed form. 

What types of individual circumstances will be accepted?

For extension requests and special considerations requests relating to assessment due for submission after Thursday 12 March 2020, the University will consider individual circumstances that would not normally fall under the Special Considerations Regulations.  Some of these circumstances include:

  • Self-isolating due to you or a family member having Covid-19 symptoms
  • Caring responsibilities for children and/or other dependents
  • Key worker commitments (as defined under the 'key worker' category outlined by the government)
    Computer/IT issues
  • Issues accessing resources required to complete the assessment

You will not be required to submit evidence of your circumstances to support your request but on the form you must describe your specific circumstances and how they have impacted upon you. 

I am not a medic, but I want to volunteer to support the NHS. Can I, and will this be considered as an extenuating circumstance?

The University is very supportive of all members of the community supporting the vital work of the NHS and other front-line services. If you wish to volunteer you will need to carefully consider the number of hours that you commit to this alongside your studies. If you wish to volunteer on a full time basis then you would need to suspend your studies as it would not be possible to study alongside a full time role. You would of course be supported fully on your return to study. It may be possible to volunteer on a part-time basis, in which case there would be no need to suspend, but we would recommend ensuring you provide yourself enough time for studies and therefore volunteer for no more hours than you would undertake paid work.

What if I have exceptional circumstances which are not related to the Covid-19 pandemic?

If your exceptional circumstances are not related to Covid-19, you should use the standard Extension Request for Assessment Form or Special Considerations Request Form as normal. 

If the deadline for your assessment has not yet passed, you should complete the Extension Request for Assessment Form

If you have submitted your assessment but feel your assessment has been adversely affected by your circumstances, you should complete the Special Considerations Request Form.

If you did not submit your assessment because of your circumstances, you should complete the Special Considerations Request Form.

For requests relating to assessment due for submission after Thursday 12 March 2020 you do not need to submit supporting evidence with your completed form, even if your circumstances are not related to Covid-19. On the form you must describe your circumstances and how they have impacted you. 

What is the email address where I must submit my extension or special considerations request?

Faculty of Arts and Humanities

Archaeology; English; Film; History;
Modern Languages; Philosophy
hums-studentoffice@soton.ac.uk 
Music musicbox@soton.ac.uk 
Winchester School of Art wsa-studentoffice@soton.ac.uk 

Faculty of Engineering and Physical Sciences

Chemistry chem-studentoffice@soton.ac.uk 
Electronics and Computer Science ecs-studentoffice@soton.ac.uk 
Engineering eng-studentoffice@soton.ac.uk 
Physics and Astronomy pa-studentoffice@soton.ac.uk 
Zepler Institute Zepler-studentoffice@soton.ac.uk 

Faculty of Environmental and Life Sciences

Biological Sciences sobs-studentoffice@soton.ac.uk 
Geography and Environmental Sciences sges-studentoffice@soton.ac.uk 
Health Sciences health-studentoffice@soton.ac.uk 
Ocean and Earth Science soes-studentoffice@soton.ac.uk 
Psychology psyc-studentoffice@soton.ac.uk 

Faculty of Medicine

Medicine fmed-studentoffice@soton.ac.uk 

Faculty of Social Sciences

Business sbs-studentoffice@soton.ac.uk 
Economics economics.studentoffice@soton.ac.uk 
Gerontology gerontology.studentoffice@soton.ac.uk 
Law law-studentoffice@soton.ac.uk 
Mathematical Sciences maths-studentoffice@soton.ac.uk 
MSc and BSc Education eds-studentoffice@soton.ac.uk 
Official Statistics/Data for Government SocStatDemo.StudentOffice@soton.ac.uk  
PGCE Further Education PGCEFe@soton.ac.uk 
PGCE Primary PGCEPrimary@soton.ac.uk 
PGCE Secondary PGCESecondary@soton.ac.uk 
Politics and International Relations politics.studentoffice@soton.ac.uk 
Social Statistics and Demography SocStatDemo.StudentOffice@soton.ac.uk 
Sociology, Social Policy and Criminology SSPC.studentoffice@soton.ac.uk 
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