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The University of Southampton
Humanities

Terms and Conditions for Undergraduate and Postgraduate Taught Scholarships and Bursaries

 

1. These Terms and Conditions apply to all undergraduate and postgraduate (taught) scholarship and bursary awards (an "Award") made to students of the University of Southampton (the "University") and administered by the University.

2. In accepting any Award in accordance with Clause 1 of these Terms and Conditions, you agree to enter into a binding contract with the University and to be legally bound by

i) the Offer of Award;

ii) these Terms and Conditions; and

iii) any Additional Terms and Conditions applicable to your Award and notified to you in advance of the Award.

together (“the Agreement”).

3. In the event of any conflict between these Terms and Conditions and any Additional Terms and Conditions, the Additional Terms and Conditions shall prevail.

4. It is your responsibility to ensure you fully understand and comply with the Terms and Conditions and any Additional Terms and Conditions applicable to your Award. Any failure to do so or breach may result in loss of the Award and/or loss of future Award payments, and/or a requirement to repay to the University any Award payments already made to you.

5. An Offer of Award shall be made to you by the University in writing and shall be accepted by you in accordance with the Offer of Award.

6. You acknowledge that your Offer of Award may be made subject to your meeting certain academic conditions for admission to your chosen programme of study at the University as stated in your Offer of Award Letter. If you fail to meet the academic conditions for any reason, the University reserves the right to withdraw the Offer of Award with immediate effect, and to terminate the Agreement without any liability to you, whatsoever.

7. You hereby acknowledge and agree that payment by the University of any and all instalments of your Award shall be made strictly subject to your continued satisfactory academic progress on your programme of study. The decision as to whether you are deemed to have made satisfactory progress on your programme of study shall be at the sole discretion of the University.

8. For the duration of your Award, you will be required to submit progress reports to the University as and when requested and in the format required by the University. In addition, you may be required by the University to attend events and participate in internal and external communications activity relating to your Award, where you are reasonably able to do so.

9. In accepting any Award you hereby grant to the University express permission to use your name, image and any applicable case study information associated with the University and/or your Award in any publication, marketing, or advertising, in any manner and in any medium throughout the world.

10. It is a requirement of your Award that you are registered and enrolled on your programme of study within two weeks of your programme's published start date, and that you remain so for the duration of your Award. If you fail to do this the University reserves the right to withdraw the Offer of Award with immediate effect, and to terminate this Agreement without any liability to you, whatsoever. No payment of any Award or part thereof shall be made to you until you are fully registered with the University.

11. For the avoidance of doubt, nothing in the Agreement relating to your Award shall be construed as creating any employment or partnership relationship between you and the University, and you are not considered to be an employee of the University. Payment of your Award is not considered taxable income by HMRC.

12. You hereby acknowledge that you understand that enrolment is required for each year of your programme of study in order to continue to receive your Award. The University monitors enrolment and registration through the University's Student Information System (Banner) and payment of your Award shall cease if at any point during your programme of study you cease to be fully registered with the University. It is your responsibility to ensure that you understand all circumstances under which your registration status may change.

13. Awards shall be paid to you in in the manner stated in your Offer of Award in GB pounds sterling, unless advised otherwise. Where the payment is to be made into a bank account, you are responsible for supplying the details to the University in writing and ensuring that they are kept up to date. The University accepts no responsibility or liability for any delay in receipt by you of any payment of your Award where you have failed to notify the University promptly of any change to your bank account details.

14. For the first year of your programme of study at the University, you should be aware that the University cannot give any guarantee that any Award payment shall be made to you prior to the start date of your programme of study. For this reason, you are required to ensure you have sufficient funds available to cover your financial needs in the event of any delay in receipt of your Award payment. The University accepts no responsibility or liability for any damage, costs or expenses you may incur as a consequence of any delay in the University making any payment of your Award for any reason.

15. The payment instalments of your Award shall be as specified in your Offer of Award and are non-negotiable.

16. If, pursuant to Clause 12, your registration status has changed and your Award is withdrawn, any overpayment of your Award must be repaid. You shall be required to repay any and all such sums on a pro-rata basis within thirty (30) days of receipt of an invoice. The University reserves the right to deduct any such overpayment from any sum then due to you from the University or which at any time thereafter may become due to you under your agreement with the University or under any other agreement with the University. Under exceptional circumstances and at the sole discretion of the University, the University may review the circumstances surrounding any suspension, deferral or withdrawal which has led to any overpayment of an Award and may choose to waive the University's right to recovery of overpayments from you.

17. In the event that you wish to suspend your programme of study for any reason, you are required to follow the University’s procedures for suspension of study. You acknowledge that any extended period of absence from your studies may impact on your eligibility to continue receive your Award.

18. In the event that you are required to repeat an academic year of study for any reason, you shall not be entitled to receive any Award during such repeat year of study. At the sole discretion of the University and only where applicable, Award payments may recommence if you then progress to the next level of study, and are then deemed by the University to be making satisfactory progress.

19. The University reserves the right to withdraw your Award immediately and without notice to you where you are determined by the University to have misled the University about any aspect of your eligibility to receive your Award. Under any such circumstances, the University shall be entitled to seek repayment of any portion of your Award which may already have been paid to you.

20. You hereby consent to allow the University to make contact with you at any time following completion of your studies to seek updates regarding how your Award may have impacted upon or influenced your career.

21. In the course of administering your Award you understand and acknowledge that the University may have access to certain confidential information about you. Subject to the provisions of Clause 21, the University undertakes to use all reasonable endeavours to keep such information confidential and not to share such information with any third party without your prior consent.

22. You understand that the University is subject to the provisions of the Freedom of Information Act 2000 and you hereby agree that nothing in these Terms and Conditions shall be taken to prevent the University from making any disclosure required under the provisions of this Act.

23. Any personal information collected by the University during the course of administration of your Award shall be handled and processed by the University strictly in accordance with the provisions of the Data Protection Act 1998.

24. The University reserves the right to make changes to these Terms and Conditions at any time where such a change arises as a result of changes in regulations or legislation.

25. The University may unilaterally change the terms in these terms and conditions by giving you at least one (1) month's written notice of the University's intention to do so. In the event that you do not wish to accept any such revised terms, you reserve the right to terminate this Agreement by written notice to the University, without the requirement to repay any payments already made under your Offer of Award.

26. Neither you nor the University may assign any of the rights or obligations arising under this agreement without the prior written consent of the other party.

27. If the whole or any part of any provision of the Agreement is void or unenforceable in any jurisdiction, the other provisions of this Agreement between you and the University, and the rest of the void or unenforceable provision, will continue in force in that jurisdiction, and the validity and enforceability of that provision in any other jurisdiction will not be affected.

28. Nothing in this Agreement confers or purports to confer on any third party any right to enforce any term of this Agreement.

29. This Agreement between you and the University shall be interpreted according to the laws of England and Wales.

 

 

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