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Notification of Change of Personal Details

The term ‘Student visa’ refers to both the Tier 4 (General) visa and the new Student visa which replaced the Tier 4 (General) visa on 5 October 2020.

Students who are Visa Sponsored in accordance with the Regulations relating to Students Sponsored by the University under Tier 4 of the Points Based System must provide the University with their Personal Details and ensure that their Personal Details are kept up to date in accordance with Clauses 1 to 5 below.

It is in the best interests of all students to provide the University with their Personal Details and ensure that they are kept up to date.

1. Definitions

For the purposes of this section of te Regulations the following terms shall have the meanings specified.

The term 'Personal Details' includes:

  • Address
    • Permanent address 
    • Term-time address 
    • Any other address 
  • Telephone number 
    • Landline 
    • Mobile telephone number 
  • Email address
    • University of Southampton email address 
    • Personal email address 
  • Name 
    • Last name 
    • First name 
    • Middle name 
    • Preferred first name 
    • Legal name if different from above 

Headings are inserted for convenience only and shall be ignored in interpreting the terms of 
these Regulations.

2. Provision of personal details 

2.1 Every student must provide the University with their Personal Details when they enrol in accordance with the Enrolment Policy.

2.2 Every student must update their Personal Details in the Student Records Self-Service System if there are any permanent or temporary changes and ensure that these records are kept up to date.

2.3 Every student must check that their name is correctly detailed on the Student Records Self Service System before their award is granted.

2.4 Students must present formal identification to their Faculty Office if their Legal Name needs to be changed.

2.5 The University of Southampton will not re-issue degree certification unless there has been an error attributable to the University or the student has had their gender re-assigned (see Student and Academic Administration: Certificates for more details).

3. Penalties for failure to provide personal details

3.1 In the event that a student fails to provide and/or update their Personal Details, the University reserves the right to:

  • remove visa sponsorship in accordance with the regulations relating to students sponsored by the university under tier 4 of the points based system
  • impose financial penalties for re-issue of any documentation or communication caused by incorrect personal details
  • take action under the regulations relating to student discipline

Reviewed in July 2017; no changes made

Reviewed in July 2018; no changes made

Reviewed in December 2020; note regarding Student via added.