Authorised signatories for contracts

Authority to make contractual commitments

An outside organisation may be able to enforce contractual commitments against the University if the University staff member making the commitment had the apparent authority (in the view of the outside organisation) to do so. 

All University staff members must take great care not to enter into contractual commitments with outside bodies unless they are fully authorised to do so. This extends beyond contracts of just a financial nature, such as nondisclosure agreements for research work. 

Any University member with concerns in this area should consult one of these people:

  • the relevant School or Professional Service Accountant
  • Director of Research and Innovation Services
  • Director of Legal Services

Research and Innovation Services must sign all confidentiality agreements.

Designated authorised signatories for research contracts

The University must not commit to a contract unless it gets the signature of:

  • the Director of Finance, or their delegated staff
  • the Head of School and Dean (if appropriate)

This table shows which delegated staff members can accept contracts on behalf of the Director of Finance, based on the contract's value.

Contract value

Designated officer

Any research grant or contract with total value £250,000 or less

Deputy Faculty Finance Manager, or

Other Finance department staff (identified by Faculty Finance Manager)

Any research grant or contract with total value £400,000 or less

Relevant Faculty Finance Manager

UK Research Council grant or contract costed under full economic costing (FEC) methodology, with total value £500,000 or less

Relevant Deputy or Faculty Finance Manager, or

Other Finance staff (identified by Faculty Finance Manager)

UK Research Council grant or contract costed under full economic costing (FEC) methodology, with total value £1 million or less

Faculty Finance Manager

Any grant or contract of more than £1 million

Director of Finance, or Deputy Director of Finance, or Finance Registrar

Chief Operating Officer