Our Privacy Notice describes how the Web Science Institute (WSI) processes your data to keep you informed about WSI’s activities and opportunities related to Web Science which we think may be of interest to you. These may include research, innovation, education, including our centres for doctoral training (DTC/CDT), and collaborations with partner organisations.
We recognise the need to treat your personal data in an appropriate manner and process it in accordance with the General Data Protection Regulations 2018 (GDPR) and the UK Data Protection Act 2018. The purpose of this notice is to make you aware of how we will handle your personal data (“Data”).
We keep this Privacy Notice under regular review and it may be amended from time to time. You may request a copy by contacting us at: wsi@southampton.ac.uk
‘Data' refers to the personal data that we hold about you which, either on its own or in combination with other data, can identify you as a living individual. A list of the Data we collect is set out below.
‘Data subject’ – If we hold any of your Data, that’s you. You have rights regarding how we manage and use your data, which we’ll tell you about below.
‘Processing’ means what we do with your Data, such as collecting, recording or holding the Data as well as disclosing, destroying or using the Data in any way.
‘Data Controller’ – The entity with overall responsibility for the way we manage and use your Data is the University of Southampton, whose registration number in the Data Protection Public Register is Z6801020.
We will comply with data protection law and principles, which means that your data will be:
We may collect and process some or all of the following Data:
| Biographical | Name and title |
|---|---|
| Contact details | Address, email address, phone number |
| Social media | Information shared publicly for example, LinkedIn, Facebook, Twitter |
| Professional | Employment details, career biographies, professional activities |
| Academic | Student and alumni profiles (if you’ve studied Web Science at the University of Southampton) |
| Interests | Personal and/or professional |
| Event attendance | Registration, participation, feedback |
| Health-related | If you are attending an event, for example access or dietary requirements |
| Photographs | Those you provide and those we take, for example at events |
| Communications | Records of the contact we have with you |
We collect your data from a variety of sources, including;
We may process your Data:
This Data is processed to enable you to benefit from:
We will usually only process your Data where we have your consent. Where you have given your consent to us to process your Data, you have a right to withdraw that consent at any time by emailing us at: wsi@southampton.ac.uk
We will only process your Data for the specific purpose(s) that we tell you or if specifically permitted under any privacy legislation, and will only process your Data to the extent necessary for that specific purpose or purposes.
For some WSI actions, for example formal reporting to external organisations, the processing of your Data is necessary for us to perform a task for our official functions.
We may have to disclose your Data to service providers who process data on our behalf, such as Eventbrite, to enable you to book events. We may also have to disclose your Data if required to do so by law in order to comply with a legal obligation, to protect our rights, interests or property and those of others, act in urgent circumstances to protect the personal safety of our staff, students, and the public, or to protect us against any legal liability.
We will keep the Data we store about you accurate and up to date. Please let us know if your details change or if you feel that the Data we hold about you is inaccurate or incomplete at: wsi@southampton.ac.uk
We create and hold your Data both electronically and on paper. We will only hold your Data for as long as is necessary for the purpose or purposes that we have collected it.
Our staff have a legal duty to keep Data about you confidential. There are strict codes of conduct in place to keep your Data safe. Staff abide by the General Data Protection Regulations 2018, the UK Data Protection Act 2018, and the University Data Protection Policy.
We will, from time to time, contact you by email to tell you about our activities. If at any stage you are concerned about the content of these communications e.g. unwanted marketing information or you wish to change how we communicate with you, please contact us at: wsi@southampton.ac.uk to unsubscribe.
You have a number of rights. You can:
If you would like to exercise any of these rights, please contact us at: data.protection@soton.ac.uk or write to:
The Data Protection Officer
Legal Services
University of Southampton
Highfield, Southampton, SO17 1BJ
Email: data.protection@soton.ac.uk
If you are unhappy with the way that we have handled your data you can contact us at: wsi@southampton.ac.uk
If you have a serious complaint you have the right to lodge this with the Information Commissioner’s Office. See their website at: https://ico.org.uk/
We also have additional policies and guidelines concerning particular activities. If you would like further information, please see our Publication Scheme at: http://www.southampton.ac.uk/about/governance/regulations-policies-guidelines.page#publication_scheme